Meeting and Events Coordinator

NCCI • Boca Raton, FL

15h • Hybrid

About The Position

At NCCI, we’re looking for a Meeting and Events Coordinator to join our Strategy & Communications teams in delivering impactful company-wide meetings and events. This includes managing internal conference center meetings and events, supporting customer-facing event planning, and contributing to internal communications initiatives. If you’re looking for a role to further grow your corporate event planning experience with an industry-leading company, apply today and see what a career at NCCI can do for you!
This position will work in a flexible-hybrid environment. The selected candidate must be local within a commutable distance to our Boca Raton, FL headquarters.
NOTE: NCCI will not sponsor applicants for work visas.

Requirements

• Bachelor’s Degree
• 3+ years of meeting and event planning experience
• In lieu of Bachelor’s Degree, 5+ years of combined experience in meeting and event planning in either a corporate setting, hotel/catering, or conference center would be required
• Detailed knowledge of site selection processes, contract negotiation, menu planning, audio visual equipment, and budget preparation and administration
• Highly organized and detail oriented
• Ability to handle multiple tasks under tight deadlines
• Creative problem solver
• Excellent written and verbal communication skills
• Ability to work well in a team-oriented environment
• Ability to maintain a high level of professionalism and confidentiality
• Ability to communicate effectively with all levels of employees and management
• Proficient with Microsoft Office products

Responsibilities

• Plan and coordinate all customer meetings and events held in the NCCI conference center
• Work closely with catering, telecommunications, and facilities teams to ensure seamless delivery of food, beverage, and operational support
• Manage all aspects of activities related to business meetings, conferences, and special events
• Responsible for venue and hotel selection, budget preparation, contract negotiations
• Coordinate food and beverage services and manage audio-visual technology needs (software, applications, equipment)
• Cultivate and maintain high-value relationships with all customers and vendors to ensure successful event experiences
• Assist the Corporate Communications and Events team with internal communications initiatives
• Support communications processes and platforms

Benefits

• Work for the leader in workers compensation information providing data, insights, and tools for almost 1,000 insurance companies
• Competitive starting base pay plus a targeted annual performance bonus
• For local candidates: a phenomenal work environment, with perks including an onsite café, coffee shop, game room, fitness center, and employee activities and sports leagues to participate in
• Wonderful team of dynamic people to work with who are fun, caring, and friendly
• Positive work environment and culture that celebrates success and honor’s each other’s contributions to the team
• Fantastic benefits package and total rewards offerings

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 501-1,000 employees