Events and Exhibitions Specialist

Oxford Instruments Plc•Concord, MA

1d•$80,000 - $90,000

About The Position

The Events & Exhibitions Specialist plays a critical role in bringing OI Americas to life in front of customers. This position owns the planning and execution of high‑impact tradeshows, conferences, and regional events that directly support pipeline growth, brand preference, and customer engagement across the Americas. You will be the central driver behind our event strategy in action—managing complex programs, collaborating with sales and marketing teams, cross-BU stakeholders, and ensuring every event delivers a strong return on investment while creating a memorable brand experience. In this role you will have the opportunity to make a visible impact on revenue, brand presence, and customer engagement driving high‑profile tradeshow exhibit presence and regional events strategy that connects leading technology with innovative applications. The candidate will have 5-7 years of proven history of high-quality project management of tradeshow exhibit execution including designing and maintaining detailed project plans, organizing event planning meetings, updating planning status reports, and coordinating all aspects of exhibit execution deliverables, working with tradeshow agencies, industry organizations, and exhibit centers. This role will work with passionate, driven teams across marketing, sales, product management and technical applications.

Requirements

Bachelor’s degree required, marketing or communications degree preferred
5-7 years of experience managing tradeshows, conferences, or exhibitions—ideally in scientific, analytics, or healthcare industries
Ability to travel approximately 50% to support events, tradeshows, conferences and regional workshops
Demonstrated project management expertise, including managing multiple events at different stages across different BUs simultaneously
Hands‑on experience coordinating exhibit services, logistics, and on‑site execution
Strong financial acumen, including event budgeting, forecasting, and reconciliation
Experience with lead capture systems and CRM integration
Comfortable working in fast‑paced, deadline‑driven environments
Ability to own the events financial process including budget mgmt., invoicing, reconciliation & reporting, budget forecast planning
Highly organized with an exceptional attention to detail
Strong communicator and collaborator who can influence planning team members without direct authority across departments functions and geographies
Highly driven, focused on driving results against business objectives

Responsibilities

Lead End-to-End Event Execution:  Own the planning and delivery of all Americas tradeshows, conferences, and regional workshops—from kick-off and goal setting through post‑event analysis.
Build and maintain detailed project plans, timelines, budgets, and status reports across multiple events simultaneously.
Manage annual tradeshow and workshop calendars across all Americas business units
Coordinate all aspects of event booth planning including operational logistics, install and teardown plans, instrument shipping, booth staff schedule, staff housing, booth staff registration and badge assignment, internal communications, event amenities (food, giveaways etc.)
Event Experience: Planning for a positive brand experience for each attendee, effectively communicating OIA’s relevant value propositions through the booth experience. Including: booth layouts, graphics & messaging, instrument selection / presence, and staffing
Event Attendee Engagement: Design the attendee experience to attract interest and interaction with event attendees including the ability to draw in event floor traffic. Coordinate planning and execution for i-booth talks, booth staffing, use of multimedia & content
External Partner Management: Agency management (exhibits agency, AV providers, travel and housing, suppliers, , conference etc.)
Events Logistics: Coordinate all event logistics, including booth installation and teardown, shipping, staff schedules, travel and housing, staff registrations, and amenities
Industry Relationships: Serve as the primary liaison with industry associations and vendors, including contract negotiation for exhibit space, sponsorships, and services
Marketing Inventory Tracking: Manage, coordinate, and track all marketing collateral stock, including trade show booth elements, demo equipment, accessories and printed material in a central location
Own the process to capture attendee data including lead capture/badge scanning, lead routing, post-event attendee data uploads to CRM, demo scheduling
Manage event budgets end‑to‑end, including estimates, tracking, invoicing, reconciliation, and reporting
Measure success through KPIs such as marketing‑qualified leads, cost per lead, and pipeline contribution
Continuously improve event execution based on data, feedback, and outcomes