Events and Promotions Specialist

Food Bank of the Rockies•Aurora, CO

5h•$57,000 - $60,000•Hybrid

About The Position

As the food bank with the largest service area in the contiguous United States, Food Bank of the Rockies is passionate about ensuring every community member has the resources they need to thrive. Supporting our Colorado and Wyoming communities begins with passionate, mission-driven individuals. Food Bank of the Rockies hosts a robust program of special events and promotions, including signature fundraisers, third-party events, cause-marketing campaigns, and stewardship activities that connect stakeholders to our mission. Reporting to the Events and Promotions Manager, the Events and Promotions Specialist fosters and strengthens relationships across departments, and with corporate, event, and promotional partners, volunteers, and the local community, to execute strategic initiatives and partnerships critical to our goals. This position requires discretion and independent judgment in a high-volume, and fast-paced environment. The Events and Promotions Specialist is integral to developing and managing events and promotions that support the food bank’s mission, impact fundraising, engage donors, and contribute to overall organizational strategy. The Food Bank’s team is dedicated to creating an efficient food distribution network to reduce and help end hunger across the state. Staff are committed to embodying the Food Bank’s organizational values and mission in all activities. If you are looking for a mission-focused organization where innovation and teamwork are encouraged and new ideas are valued, then this is an ideal position for you. The mission of Food Bank of the Rockies is to ignite the power of community to nourish people facing hunger. We provide food and necessities to people in need through signature programs and by teaming up with hundreds of Hunger Relief Partners to serve communities across Colorado and Wyoming. We believe that for a community to thrive, every person must have the resources they need to flourish, and we strive to provide proper nourishment for every neighbor.

Requirements

Commitment to fulfilling the Food Bank of the Rockies mission and positively representing the brand both internally and externally
Knowledge of effective relationship-based fundraising techniques and practices for promotions/cause-marketing, events, and corporate partnerships
Commitment to excellence and efficiency, with the ability to work independently and collaboratively to create solutions within a fast-paced and deadline driven environment
Excellent organizational, time management, and follow-through skills
Excellent written and verbal communication skills, including comfort speaking in both small group and large group settings
Ability to exercise appropriate level of professionalism and discretion when dealing with confidential information
Bachelor’s degree in a related field from an accredited college or university, or equivalent work experience
Three (3) years or more of fundraising and/or event planning experience preferred with an emphasis on events, promotions, and cause-marketing in a non-profit setting
Proficiency using Microsoft Office Suite, especially Word, Excel, Outlook

Nice To Haves

Experience in Raiser’s Edge CRM or similar CRM is preferred and knowledge and experience-in peer-to-peer platform Classy highly desired
Experience in managing a committee and/or working with volunteers a plus

Responsibilities

Design and execute high-impact events, in collaboration with the Events and Promotions Manager, primarily supporting the Development Department, with occasional assistance to other teams across the organization, that reflect and advance Food Bank of the Rockies brand and cultivate prospects and donors.
Independently oversee key event logistics, including vendor contracts, budget and timeline management, and sponsorship outreach, ensuring alignment with the mission and long-term organization goals.
Coordinate additional event logistics including oversight of professional caterers, vendors, contracts, volunteers, and procurement of auction items, among other event production functions, ensuring smooth event execution.
Support onsite event logistics, including but not limited to setup, breakdown, loading and unloading supplies and equipment, and arranging tables, chairs, decor, and other necessary items to ensure seamless execution and a welcoming atmosphere for attendees
Collaborate with the Marketing & Communications team to develop and update event collateral including invitations, website updates, sponsorship decks, event advertisements, email and social media marketing, and printed materials, ensuring brand consistency and effectively targeting key stakeholder groups.
Proactively communicate with prospective and confirmed event sponsors, attendees, and donors, providing clear and timely updates, addressing inquiries, and offering personalized attention to enhance participant satisfaction and strengthen donor relationships.
Assist in identifying, soliciting, and securing cash and in-kind event sponsorships. Negotiate and secure in-kind and cash sponsorships by assessing potential partners' value and aligning them with organizational goals.
Responsible for meeting and exceeding annual revenue goals related to events and promotions "in collaboration with Event and Promotions Manager"
Lead the planning and execution of the Feeding Hope volunteer recognition celebration, in collaboration with Volunteer Relations team, making key decisions about event design, goals and outcomes.
Qualify, cultivate, and solicit partnerships with approximately 15–20 companies and groups, evaluating and tailoring strategies to mutually align with business objectives
Serve as the primary liaison for external fundraising campaigns, such as Feeding America cause-marketing efforts, ensuring compliance with organizational policies and interpreting campaign results to advise internal stakeholders
Participate in webinars, conference calls, and meetings as well as monitor electronic communications (emails, newsletters, etc.)
Provide strategic recommendations on promotional activities to enhance campaign outcomes, exercising authority to prioritize initiatives that drive the greatest impact
Work closely and collaboratively with the Food Sourcing team on strategy for shared promotional/food donor partners
Serve as the third-party event liaison, assisting donors in setting up and executing successful events while providing support materials and logistical planning
Develop, evaluate, and maintain promotions and third-party events policies and resources
Work closely with the Finance department to ensure compliance with all applicable regulations when handling financial or in-kind donations
Ensure that all relevant stakeholder information and interactions are up to date and logged in the Raiser’s Edge/NXT constituent relationship management (CRM) system
Maintain confidentiality of sensitive and privileged donor and volunteer information and protect organization operations
Work as a cross-functional team member to promote Food Bank of the Rockies brand/message to potential donors, the community, the Board of Directors, and staff
As needed, represent Food Bank of the Rockies at community, third party, and industry events

Benefits

Generous Paid Time Off: Flexible paid time off, including 10 paid holidays, sick leave, and opportunities for paid volunteer time.
Robust Retirement Plan: A 401(k) retirement plan with a 4.5% employer match, plus additional matching based on tenure for a total potential match of up to 8.5%, to support your long-term financial security.
Comprehensive Health Coverage: Competitive health, dental, vision, and life insurance plans to support your meet your and your family’s needs.
Medical and Parental Leave: Leave time is offered through the Colorado-funded FAMLI (Family and Medical Leave Insurance) Program.
Bilingual Incentive: A monthly incentive for certified bilingual staff, recognizing and rewarding your valuable language skills.

Stand Out From the Crowd

Upload your resume and get instant feedback on how well it matches this job.

Upload and Match Resume