Event Support Specialist

Joni and Friends•Agoura Hills, CA

38d•$24 - $26•Hybrid

About The Position

Under the general supervision of the Director of Events, this position plays a key role in ensuring the successful delivery of Joni and Friends events. Responsibilities include but are not limited to: Support the Special Events Team with pre-event planning, logistics coordination and event execution Manage the production and distribution of printed materials for event attendees Coordinate all digital materials such as event apps, web content, and electronic binders Schedule and prepare event-related meetings Schedule meetings Create agendas Distribute materials Capture and distribute detailed meeting notes Assist with on-site event set up and tear down Provide comprehensive administrative support to the Special Events Team Research and recommend current event industry best practices to enhance event quality and innovation while maintaining the Joni and Friends gold standard Serve as the secondary point of contact for in-office volunteers, assisting the Team Lead, Special Events as needed Other duties and projects as assigned by supervisor to support department and organizational needs Must possess a vibrant personal relationship with Jesus Christ and agree with the Joni and Friends statement of faith Desire to serve in a growing and dynamic Christian service ministry Associate Degree and/or 2 years relevant experience preferred Strong organizational and problem-solving skills, with the ability to respond to challenges quickly and creatively Exceptional attention to detail and accuracy in order to uphold the Joni and Friends gold standard Proven ability to manage multiple tasks and prioritize effectively across various events Ability to take initiative, work under pressure, and meet deadlines Excellent verbal and written communication skills High social intelligence and strong relationship-building abilities Strong focus and ability to see work through to completion Team player and self-starter who is flexible and able to work independently Must have a strong sense of confidentiality. This role includes sensitive donor information. Protecting this information is a direct reflection of Joni and Friends commitment to integrity and excellence. Proficiency in Microsoft Office Suite (Especially Excel and Mail Merge), Canva, and virtual meeting platforms such as Zoom and Microsoft Teams Ability to lift and carry up to 40 lbs. Ability to regularly stand, sit, walk, go up/down stairs throughout the workday Flexibility to work varying hours including occasional overnight shifts, as well as some travel based on event schedule Valid driver’s license is required Understanding of Christian ministry and specifically Joni and Friends is desirable This position involves both sedentary office work and occasional physical activity during and in preparation of onsite and offsite events. The employee must be able to sit for extended periods, operate a computer and other standard office equipment, and communicate effectively in person, over the phone, and through virtual platforms. During events, the role may require standing or walking for extended periods, bending, reaching, carrying materials, and setting up or breaking down event spaces. The employee must be able to lift, carry, push, or pull items such as boxes, signage, or supplies up to 40 pounds. Work is primarily performed in an office setting but also includes offsite environments such as hotels, conference centers, and retreat facilities. Offsite work may involve varying temperatures, lighting, and noise levels, as well as periods of increased activity during event setup and execution. Employees are expected to maintain professionalism, safety awareness, and flexibility while adapting to different environments and schedules. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.

Requirements

Must possess a vibrant personal relationship with Jesus Christ and agree with the Joni and Friends statement of faith
Desire to serve in a growing and dynamic Christian service ministry
Associate Degree and/or 2 years relevant experience preferred
Strong organizational and problem-solving skills, with the ability to respond to challenges quickly and creatively
Exceptional attention to detail and accuracy in order to uphold the Joni and Friends gold standard
Proven ability to manage multiple tasks and prioritize effectively across various events
Ability to take initiative, work under pressure, and meet deadlines
Excellent verbal and written communication skills
High social intelligence and strong relationship-building abilities
Strong focus and ability to see work through to completion
Team player and self-starter who is flexible and able to work independently
Must have a strong sense of confidentiality. This role includes sensitive donor information. Protecting this information is a direct reflection of Joni and Friends commitment to integrity and excellence.
Proficiency in Microsoft Office Suite (Especially Excel and Mail Merge), Canva, and virtual meeting platforms such as Zoom and Microsoft Teams
Ability to lift and carry up to 40 lbs.
Ability to regularly stand, sit, walk, go up/down stairs throughout the workday
Flexibility to work varying hours including occasional overnight shifts, as well as some travel based on event schedule
Valid driver’s license is required

Nice To Haves

Understanding of Christian ministry and specifically Joni and Friends is desirable

Responsibilities

Support the Special Events Team with pre-event planning, logistics coordination and event execution
Manage the production and distribution of printed materials for event attendees
Coordinate all digital materials such as event apps, web content, and electronic binders
Schedule and prepare event-related meetings
Schedule meetings
Create agendas
Distribute materials
Capture and distribute detailed meeting notes
Assist with on-site event set up and tear down
Provide comprehensive administrative support to the Special Events Team
Research and recommend current event industry best practices to enhance event quality and innovation while maintaining the Joni and Friends gold standard
Serve as the secondary point of contact for in-office volunteers, assisting the Team Lead, Special Events as needed
Other duties and projects as assigned by supervisor to support department and organizational needs