Event Specialist

Salon Service Group • Springfield, MO

7d

About The Position

You will be responsible for the overall development, planning, organization and execution of meetings, events, and Education classes. You must be willing to work extended hours/weekends as needed for meeting/event/class execution, as needed.

Requirements

• Experience with event planning and organization of special events, including familiarity with general accepted practices of the industry
• Experience working in an office setting with shifting priorities, constant interruptions, changing assignments, time-sensitive projects, heavy workload, and multiple projects simultaneously assigned by different staff.
• Talent to create aesthetically pleasing materials and physical surroundings for events, including space planning.
• Ability to interact, communicate, and utilize high level negotiation skills to facilitate solutions in a positive manner.
• Exceptionally strong organizational and time management skills; proven ability to set priorities which accurately reflect the relative importance of job responsibilities and take into consideration deadlines, competing requirements and complexity.
• Strong working knowledge of PC computer software applications, including Microsoft Office (Teams, Outlook, Word, Excel, PowerPoint, Planner) and other graphics and/or database programs.
• Experience with virtual meetings and working with Microsoft Teams.
• Experience collecting and analyzing information using a database or spreadsheet format and summarizing data in written reports.
• Proven ability to make independent decisions, follow guidelines, budget, time, and logistics constraints. Ability to initiate action, follow-through until objective is met. Ability to anticipate problems and recommend or implement solutions.
• Demonstrated ability in planning, organizing, prioritizing, and problem solving. Proven ability to re-prioritize as needed using sound judgment and considering budget and timeframes.
• Ability to sit at a desk for extended periods
• Ability to stand and walk for extended periods during event setup, execution, and teardown. (Anticipated 2-4 events annually)
• Capability to lift, carry, and move boxes weighing up to 30 lbs. safely
• Comfortable with bending, reaching, and performing tasks that require manual dexterity.

Responsibilities

• Organize, plan, and budget for in-person and virtual meetings, events, and education classes.
• Facilitate virtual meetings and classes.
• Schedule and book meeting spaces and coordinate events according to each individual meeting, event, or class.
• Book travel including flights and hotels for different employees ranging from Director level to Educator Contractors according to the budget guidelines.
• Prepare or contribute to monthly and quarterly financial reports of all meetings, events, and classes you manage or support. This includes updating budget reports and maintaining a file of credit card receipts.
• Work directly with Education Manager to maintain combined SSG Education budget Monthly, Quarterly and Yearly.
• Coordinate education classes and schedule educator contractors for those events.
• Prep, pack and ship items for meetings, events, and Education classes.
• Maintain a file of Education product inventory.
• Partner with outside Manufacturer Representatives to coordinate their event needs.
• Work with Outside Sales Consultants and other departments within our organization to ensure meetings and events meet goals within budget.
• Represent Salon Service Group at events and provide support for set-up at large events as needed. (Typically 2-4 events annually)
• Plan and execute corporate events, both virtual and in-person, for 10-250 attendees.
• Collaborate with the Education team for seamless event execution.
• Coordinate all pre-event logistics, including venue selection, catering, and travel arrangements in various markets.
• Utilize iBeAuthentic, Excel, and Microsoft Planner, or other event management software for efficient project management and budgeting.

Benefits

• Health, Dental, Vision, Life, and AD&D Insurance available
• Health Savings Account or Flexible Spending Account
• Employee Assistance Program
• 401 (k) Retirement Plan - SSG matches 50% of the employee’s contributions up to 2% of their yearly income
• PTO
• Holiday pay
• Sam’s Club membership for you and a friend or family member
• Discounts on exclusive hair products
• Employee referral program - $1,000 potential earnings per referral

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 251-500 employees