Event Specialist

Cushman & Wakefield • Pleasanton, CA

3d • $28 - $33

About The Position

POSITION PURPOSE: Responsible to provide catering and conference center coordination of outside food deliveries and conference room clean up, and to work directly with the team members to schedule conference rooms for various meetings

Requirements

• High School Diploma or GED
• 2+ years of customer service experience in hospitality or event planning
• Or any similar combination of education and experience
• Proficiency in Microsoft Office Suite
• Ability to manage multiple tasks
• Basic knowledge of audio visual equipment
• Excellent oral and written communication skills

Responsibilities

• Work with client to enhance and enforce site wide special event protocols that can be applied consistently to all stakeholders
• Coordinate scheduling and planning of conference rooms for internal and external meetings to include set up details and food service deliveries
• Greet food delivery vendors and inform appropriate team members of arrivals
• Coordinate conference room reservations and set up rooms for meetings with all required components (i.e., A/V; IT; catering, etc.)
• Maintain and update site-wide special events calendar of upcoming events.
• Review reservations daily and provide direction to Catering Vendors, A/V Technicians, and Conference Attendees, creating work orders
• Become proficient in various audio visual systems in the conference rooms
• Respond quickly to meeting emergency situations and customer concerns
• Conduct daily conference center walk through to maintain meeting room standards and create work orders on deficiencies
• Maintain close communication with Facilities Administrator throughout the day to ensure client needs are met
• Maintain conference room schedules and distribute weekly
• Maintain daily delivery records and create monthly report
• Responsible for adhering to operational and customer service standards

Benefits

• Cushman & Wakefield also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health, vision, and dental insurance, flexible spending accounts, health savings accounts, retirement savings plans, life, and disability insurance programs, and paid and unpaid time away from work.
• In addition to a comprehensive benefits package, Cushman and Wakefield provide eligible employees with competitive pay, which may vary depending on eligibility factors such as geographic location, date of hire, total hours worked, job type, business line, and applicability of collective bargaining agreements.
• The compensation that will be offered to the successful candidate will depend on factors such as whether the position is covered by a collective bargaining agreement, the geographic area in which the work will be performed, market pay rates in that area, and the candidate’s experience and qualifications.
• The company will not pay less than minimum wage for this role.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED