Event Specialist

UnitedHealth Group•Eden Prairie, MN

2d•Hybrid

About The Position

This position follows a hybrid schedule with (4) days per week In-office days per week. Our office is located at 1 Optum Circle, Eden Prairie. Optum is a global organization that delivers care, aided by technology to help millions of people live healthier lives. The work you do with our team will directly improve health outcomes by connecting people with the care, pharmacy benefits, data and resources they need to feel their best. Here, you will find a culture guided by diversity and inclusion, talented peers, comprehensive benefits and career development opportunities. Come make an impact on the communities we serve as you help us advance health equity on a global scale. Join us to start Caring. Connecting. Growing together. The Event Specialist is a vital member of the UnitedHealth Group’s Enterprise Events Management team, supporting both internal, external and executive events. This role is responsible for logistical coordination, inventory management, and shipping of event materials, ensuring smooth execution and alignment with enterprise standards. Success in this role requires comfort navigating a highly matrixed organization, managing multiple stakeholders, and adapting to shifting priorities. This position requires the ability to work in a fast-paced environment with a desire to drive successful and productive outcomes on a consistent basis. The ideal candidate is highly organized, detail-oriented, thrives in a collaborative and fast paced environment and has a passion for corporate events. This position is full-time Monday - Friday. Employees are required to have flexibility to work any of our 8-hour shift schedules during our normal business hours of 8:00am-5:00pm. It may be necessary, given the business need, to work occasional overtime. We offer 4 weeks of on-the-job training. The hours of training will be aligned with your schedule. You’ll be rewarded and recognized for your performance in an environment that will challenge you and give you clear directions on what it takes to succeed in your role as well as provide development for other roles you may be interested in.

Requirements

High School Diploma/GED
Must be 18 years or older
3+ years of experience in event coordination within a corporate or hospitality setting
3+ years recent experience in a deadline driven environment, with demonstrated ability to manage competing priorities and stakeholder expectations.
1+ years of proficiency in Cvent (Event Platform)
Microsoft Office Suite experience (Word, Excel, Outlook, PowerPoint, Teams).
Ability to lift and move boxes and supplies (up to 30 lbs) as part of inventory and shipping duties.
Ability to work a hybrid schedule, with at least 3 days onsite at 1 Optum Circle, Eden Prairie, MN.
Ability to travel up to 25%25 of the time for onsite event execution.
Ability to work full-time Monday - Friday. Employees are required to have flexibility to work any of our 8-hour shift schedules during our normal business hours of 8:00am-5:00pm. It may be necessary, given the business need, to work occasional overtime.

Nice To Haves

Experience in a strategic meeting management function within a Fortune 500 firm
Experience with Adobe platforms (e.g., Workfront)
Experience with Ariba and Concur
Familiarity with inventory management systems or tools

Responsibilities

Support Event Managers with pre-event planning, on-site execution, and post-event wrap-up.
Coordinate speaker travel, lodging, and other logistical arrangements.
Process invoices and expenses related to events, vendors, and travel.
Provide ongoing reports to Event Managers and business partners within the enterprise.
Coordinate the shipping, receiving, and tracking of event materials.
Own the organization and inventory management of the event storage cage, ensuring supplies are maintained, cataloged, and ready for deployment.
Assist with attendee communications, registration support, and vendor coordination as needed.
Maintain accurate documentation and reporting related to event logistics and inventory.
Demonstrate flexibility and resilience in managing last-minute changes, tight deadlines, and complex internal workflows.
Collaborate with cross-functional teams to ensure alignment with brand and corporate standards. This includes navigating internal processes, securing necessary approvals, and managing communications across multiple departments.
Provide in-office support for up to four days per week in Washington, DC.