Event Services Assistant

Institute for Defense Analyses • Alexandria, VA

8d • Onsite

About The Position

The Events Services Assistant performs a variety of event and conference support services. Duties include staging conference rooms, restocking common areas, and event logistics support including load-in and load out.

Requirements

• High school diploma or equivalent
• Must be proficient in using industry standard computer equipment and software specific to duties to include Microsoft Office
• Must be able to manage multiple clients and projects
• Ability to follow directions and complete tasks in a timely and efficient manner
• Strong written and oral communication skills to complete various administrative task
• Possess excellent interpersonal skills and ability to communicate effectively with all levels of personnel
• Ability to lift 45 pounds
• Must successfully complete a motor vehicle history check, possess and maintain a current, valid driver's license and be subject to annual MVR screening.
• Ability to obtain and maintain necessary security clearance

Responsibilities

• Maintain conference rooms within IDA’s Potomac Yard facility to include ensuring the proper number of tables and chairs, adequate supplies and resources.
• Prepare conference facilities for meetings to include room set-up and delivery of coffee and/or luncheons.
• Support onsite caterer with food drop-off and pick-ups, in addition to setting up food tables and linen.
• Provide VIPs transportation to locations within the DC Metro area. Driver should travel via the most efficient routes and comply with road regulations at all times.
• Use the electronic conference scheduling system to obtain schedules and room set-up requirements.
• Collaborate with Facilities Services and Conference Technical Support to ensure conference room furniture and equipment are in proper working condition.
• Restock coffee, tea and beverages in all common areas, galleys, and office spaces.
• Work various shifts as events require.
• Escort uncleared personnel and contractors as required.
• Performs other duties as assigned.

Benefits

• Competitive salary and benefits, including diverse health insurance options, generous 10% contribution to retirement, 6 weeks 100% paid parental leave, 20 days paid time off, and relocation reimbursement.
• Mission-oriented work at a non-profit that supports and protects our Nation’s warfighters; as a non-profit, IDA employees are eligible for Public Service Loan Forgiveness (PSFL).
• Professional development including tuition reimbursement, internal and external trainings, and funding for researcher-pitched projects and publications.
• A strong employee and corporate culture of work-life balance, including commitment to average 40-hour work weeks through flex time, partial telework options, and expectation of communication only during core business hours.
• Located in Alexandria's high-tech corridor, IDA's brand new Potomac Yard facility is equipped with state-of-the-art technology, workspaces and gym.
• Easy access to local dining and shopping, the Potomac Yard Metro stop and the Potomac Yard DASH bus stop. Employer contributes $300/month (IRS max) to commuter benefits.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 501-1,000 employees