Event Services Administrative Assistant | Benefits Included

Hyatt•San Francisco, CA

1d•$36

About The Position

At Hyatt, we believe in the power of belonging- of making people feel at home no matter w they are in the world. We turn trips into journeys, encounters into experiences, and jobs into careers. Join a team that is making travel more human. Connected. Sustainable. Here, everyone's role matters. Opportunities are yours to shape. Your individuality is celebrated. At the heart of Hyatt is our d belief that hospitality is more than just a job - it's a career for people who care. With our stunning California location, Embarcadero Center is literally at your feet. Our financial district hotel's newly renovated guest rooms and suites offer a sophisticated urban-modernist haven in downtown with superb amenities for a dynamic stay near San Francisco's Embarcadero. A multimillion-dollar renovation has transformed our Embarcadero Center hotel's spacious guest rooms and suites into sophisticated urban retreats, with inviting modernist style in a natural palette, the latest amenities and spectacular balcony views of the city or San Francisco Bay. The Event Services Administrative Assistant provides administrative and operational support to the Event Services team to ensure the successful planning, coordination, and execution of meetings, conferences, and special events. This role acts as a liaison between Event Services Managers and hotel departments, supporting documentation,munication, and logistical coordination in a fast-paced, high-volume convention hotel environment.

Requirements

High school diploma or equivalent; Associate's or Bachelor's degree preferred.
1-2 years of administrative or coordinator experience, preferably in hospitality, events, or sales support.
Stronganizational and multitasking skills with attention to detail.
Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
Excellent verbal and writtenmunication skills.
Ability to work flexible hours, including occasional evenings or weekends, based on event needs.
Experience in a hotel, convention center, or large-scale event environment.
Familiarity with hotel sales and catering systems (e.g. Delphi, Envision, OPERA, or similar).
Basic understanding of Banquet Event Orders (BEOs) and hotel event operations.
Professional, service-oriented demeanor with strong interpersonal skills.
Ability to manage multiple priorities in a deadline-driven environment.
Strong attention to detail andmitment to accuracy.

Responsibilities

Provide administrative support to Event Services Managers, including scheduling meetings, preparing correspondence, and maintaininganized files.
Assist with the preparation, distribution, and updating of Banquet Event Orders (BEOs), resumes, and event documentation.
Coordinate internalmunication between Event Services, Culinary, Banquets, Front Office, Engineering, Housekeeping, and AV teams.
Manage event-related data in hotel sales and catering systems; update rooming lists, event details, and last-minute changes accurately.
Attend event meetings, pre-cons, and department briefings as needed; distribute notes and follow-up items.
Handle iing calls, emails, and inquiries related to meetings and events; route requests appropriately.
Assist with billing support by verifying event charges, posting updates, and coordinating with Finance and Catering Managers.
Maintain master event calendars, function space schedules, and d reports.
Support on-site event execution by assisting with signage, registration materials, and coordination as needed.
Ensurepliance with Hyatt brand standards, service guidelines, and confidentiality requirements.
Assist with special projects, reports, and departmental initiatives as assigned.