Event Project Manager, Office of the President

University of Virginia•Charlottesville, VA

46d•$60,000 - $73,000•Onsite

About The Position

The University of Virginia seeks applications for an Event Project Manager to support the Office of the President. This position is a critical member of a team charged with planning and coordinating events and interfacing with a range of stakeholders important to the University of Virginia. The Event Project Manager will report to the Associate Director for External Relations and Event Manager. The Event Project Manager is a self-motivated, high performer who consistently achieves departmental, organizational, and institutional objectives.

Requirements

Education: Bachelor's Degree
Experience: Four years of experience. Additional experience may be considered in lieu of degree.

Nice To Haves

Experience managing multiple concurrent projects in a fast-paced environment
Experience with budgeting and negotiating contracts and pricing with vendors
Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
Comfortable with learning and implementing new software technology
Experience handling mailings using a database system
Must be detail-oriented with strong organizational and time management skills
Strong interpersonal and public relations skills in interacting with diverse constituencies
Aptitude for exercising independent judgement and proactive critical thinking
Exceptional written and verbal communication skills
Ability to be flexible when confronted with changing priorities
Ability to work in an environment with clearly defined processes and procedures
Ability to work in a team environment where a project's success is determined by both the individual and team's efforts
Understanding of protocol, discretion, and confidentiality
The job may occasionally require travel to attend meetings or events, as well as the ability to work evenings and weekend events on an as-needed basis
Experience working in higher education or a non-profit organization
Experience working with Cvent, Eventbrite, and other event registration tools
Experience with graphic design software, including Adobe Creative Cloud (Photoshop, Illustrator, InDesign, etc.)

Responsibilities

Planning and coordinating events
Provide support to senior event planners within the department by preparing invitation lists, creating and distributing event communications, preparing event materials (nametags, place cards, access credentials, parking permits, etc.), and staffing events
Creation and distribution of print and digital communications, including event invitations, e-newsletters, and RSVP forms
Serve a backup for creating and maintaining departmental communication tools, including websites (Major Events, Founder's Day, and Finals Weekend) and inbound/outbound phone and email communications
Be trained and proficient in University-approved technology platforms, including Cvent, Eventbrite, BlackThorn, Marketing Cloud, InfoReady, among others
Be proficient in using the University's customer relationship management database (CRM) to create contact reports for constituents, build custom reports, and extract strategic data
Assist with logistical preparations associated with a variety of events including but not limited to Finals Weekend, events sponsored by the President, building dedications, Commonwealth Day, Homecomings, Days on the Lawn, New Student Orientation, Reunions Weekend, Family Weekend, advancement events, visits by dignitaries, and other special and pan-University events
Interact daily with key stakeholders, including event attendees, University leaders, faculty, staff, students, and community members
In addition to the above job responsibilities, other duties may be assigned