Event Planning Coordinator

The Ohio State University • Columbus, OH

1d • $19 - $25

About The Position

The Event Planning Coordinator works with the Event Services Team and student staff to produce high-quality successful events for customers of the Ohio Union. Works closely with event staff including Catering Audio Visual and Production teams; provides service for customers hosting events in and around the Ohio Union; works with customers to map out their event needs including catering AV and production needs; plans food and beverage services, catering and other specific needs for conference groups and meetings; consults with clients and vendors regarding detailed arrangements; plans catering for conferences meetings and special events; oversees and ensures smooth execution of assigned events; serves as contact for customer needs before, during and after events; proactively works with event schedule and student staff to determine upcoming event needs; coordinates information about events with other university departments; available to work evenings and weekends.

Requirements

• Bachelor's degree or equivalent combination of education experience.
• 2 years of relevant experience required.
• Flexibility in schedule, including evening and weekend work in conjunction with scheduled events.

Nice To Haves

• 2-4 years of years university event planning and/or production experience
• experience using event management and room diagramming software
• high volume food and beverage or catering experience
• experience servicing and/or selling to customers in a university setting
• strong communication and organizational skills
• excellent rapport with customers
• attention to detail and follow through skills
• working knowledge of audiovisual equipment and professional printers

Responsibilities

• Produce high-quality successful events for customers of the Ohio Union
• Work closely with event staff including Catering Audio Visual and Production teams
• Provide service for customers hosting events in and around the Ohio Union
• Work with customers to map out their event needs including catering AV and production needs
• Plan food and beverage services, catering and other specific needs for conference groups and meetings
• Consult with clients and vendors regarding detailed arrangements
• Plan catering for conferences meetings and special events
• Oversee and ensure smooth execution of assigned events
• Serve as contact for customer needs before, during and after events
• Proactively work with event schedule and student staff to determine upcoming event needs
• Coordinate information about events with other university departments
• Available to work evenings and weekends

Benefits

• Eligible Ohio State employees receive comprehensive benefits packages, including medical, dental and vision insurance, tuition assistance for employees and their dependents, and state or alternative retirement options with competitive employer contributions.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 5,001-10,000 employees