Event Planner

Medline Industries, LP • Northfield, IL

1d

About The Position

Plan, coordinate and execute all logistics for Medline’s orthopedic division events under the guidance of Mgr of Event Planning. Including: regional and national educational courses, conferences, sales meetings, surgeon customer visits, R&D labs. The role plans and manages 1 – 3 internal customer meetings per month and 2 external events per month on average. These meetings and events require working closely with each individual customers, UNITE regional managers and leadership, along with compliance. Responsibilities Coordinate with orthopedic division, sales reps, compliance, outside vendors and venues to plan, schedule, and organize all meetings and events, including flights, ground transportation, hotel accommodations, AV orders and F&B. Support all event planning and logistics for regional and national courses, national sales meetings, national sales trainings, national conferences (tradeshow exhibits/sponsorships), surgeon customer visits, and R&D labs at company headquarters. Provide on-site support for all events Source, negotiate pricing/contracts, and reserve venues for meetings and events, including restaurants, hotels, and other venues. Complete & submit all required forms for events. Tavel request forms, customer visit forms, and compliance pre-approval forms Coordinate and track shipments and returns of product demos, displays, samples, supplies, equipment, and other materials for all events Create and manage online event registrations Manage all communications with event attendees Process and record event invoices and track physician spend and input into compliance spreadsheet

Requirements

• Bachelor’s degree.
• At least 2 years experience in marketing, event planning, or travel/hospitality industry.
• Experience negotiating with outside vendors, including negotiating contracts, prices, resolving service issues and reconciling differences.
• Experience controlling and coordinating concurrent projects and critical deadlines
• Position requires occasional early morning, late evening and weekend availability for work and travel.
• Position requires travel up to 25% of the time for business purposes (within state and out of state).
• Intermediate level skill in Microsoft Excel
• Experience with Cvent and Smartsheets

Responsibilities

• Coordinate with orthopedic division, sales reps, compliance, outside vendors and venues to plan, schedule, and organize all meetings and events, including flights, ground transportation, hotel accommodations, AV orders and F&B.
• Support all event planning and logistics for regional and national courses, national sales meetings, national sales trainings, national conferences (tradeshow exhibits/sponsorships), surgeon customer visits, and R&D labs at company headquarters.
• Provide on-site support for all events
• Source, negotiate pricing/contracts, and reserve venues for meetings and events, including restaurants, hotels, and other venues.
• Complete & submit all required forms for events. Tavel request forms, customer visit forms, and compliance pre-approval forms
• Coordinate and track shipments and returns of product demos, displays, samples, supplies, equipment, and other materials for all events
• Create and manage online event registrations
• Manage all communications with event attendees
• Process and record event invoices and track physician spend and input into compliance spreadsheet

Benefits

• Medline Industries, LP, and its subsidiaries, offer a competitive total rewards package, continuing education & training, and tremendous potential with a growing worldwide organization.
• Our benefit package includes health insurance, life and disability, 401(k) contributions, paid time off, etc., for employees working 30 or more hours per week on average.
• For roles where employees work less than 30 hours per week, benefits include 401(k) contributions as well as access to the Employee Assistance Program, Employee Resource Groups and the Employee Service Corp.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 5,001-10,000 employees