Event Operations Coordinator
About The Position
Built upon our storied legacy, we win on and off the field by intentionally uniting our players, alumni, teammates, and guests. We strive to create meaningful relationships and deliver a world class experience in all interactions. It is our shared responsibility to ensure that the greatness of the Raiders is in its future. The Event Operations Coordinator will be responsible for planning & executing all assigned events as well as provide administrative support to the Event Operations Department. The ideal candidate is highly communicative with a can-do attitude and the ability to thrive in a fast-paced environment year-round.
Requirements
- Bachelor’s degree preferred
- 1-3 years of experience in the events field, with at least one (1) year in event planning or management
- Excellent writing and presentation skills; ability to convey information concisely and accurately in email, Excel, Word and PowerPoint programs to a variety of constituents, including senior executives
- Exceptional attention to detail
- Ability to operate in a fast-paced environment and deliver effective turnkey solutions in a limited timeframe
- Ability to travel as needed
- Valid Driver’s License required
- Ability to work extended hours and flexible schedule including nights, overnights and weekends and holidays
- Mandatory to work all Raiders home games
Nice To Haves
- Familiarity with event software such as Splash and Asana preferred
Responsibilities
- Provide administrative and operational support to the Event Operations Department by collaborating with all Raiders internal departments.
- Manage and execute assigned aspects of designated events
- Responsible for all events tasked, from conception to execution.
- Coordinate with various teammates on multiple projects concurrently.
- Prepare cost evaluations and availabilities of vendors, and track expenses of each event.
- Prepare detailed load-in/out schedules and maps for vendors, serve as the on-site point of contact, and oversee the load-in/out process until complete.
- Plan and create event timelines, work schedules, job assignments, and work with Ambassadors department to prepare staff for select events.
- Manage and maintain the event operations inventory and upkeep of equipment at storage locations, while maintaining the functionality of the inventory and equipment.
- Serve as a representative on behalf of the Raiders during conference calls, site visits, and production meetings, and administer meetings on behalf of the department when needed.
- Collaborate with Event Operations teammates on post-event evaluations that incorporate internal stakeholders, including formulating surveys and preparing reports.
- Assist in the execution of large-scale, organizational initiatives, as needed.
- Produce event and activation “decks” for internal stakeholders
- Collaborate with Creative department to ensure that all deliverables are on-time and on-budget.
- Order and coordinate delivery/pickup of rental equipment, as needed.
- Conduct research and catalogue information on event vendors and venues
- Create Event Operations templates, as well as Standard Operating Procedures for the department
- Analyze and prepare cost evaluations and availabilities of vendors when needed
- Maintain accurate files for the department
- Attend conference calls, site visits and production meetings, as necessary
- All other duties as assigned
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
