Event Marketing Specialist

TeleSpecialists LLC•Brookhaven, GA

1d•Onsite

About The Position

The Event Marketing Specialist is responsible for the planning, logistics, and execution of TeleSpecialists’ conferences, trade shows, sponsored events, and internal/external special events. This role is highly operational and execution-focused, ensuring events are delivered professionally, on time, and aligned with defined objectives and brand standards.

Requirements

Bachelor’s degree in Marketing, Communications, Hospitality, or related field preferred (or equivalent experience).
3–6 years of experience in event coordination, event marketing, or operations-heavy roles.
Experience supporting B2B events, conferences, or trade shows required.
Budget tracking and vendor contract experience.
Strong event logistics and project management skills.
Exceptional organization and attention to detail.
Ability to manage multiple events and deadlines simultaneously.
Comfortable coordinating across senior stakeholders without needing to “own” strategy.
Calm, solutions-oriented approach to live-event problem solving.
Strong written and verbal communication skills.
Proficiency with project management tools, spreadsheets, and event platforms.

Nice To Haves

Healthcare, telehealth, or professional services experience preferred but not required.
Familiarity with Monday.com and Salesforce CRM is preferred.

Responsibilities

Manage the end-to-end logistics for national and regional conferences, trade shows, sponsorships, and special events
Own event timelines, checklists, and execution plans once strategy and goals are set.
Coordinate venue requirements, booth assets, shipping, vendor orders, registrations, catering, lead capture tools and travel logistics.
Manage exhibitor kits, sponsorship deliverables, deadlines, and on-site requirements.
Ensure all materials, signage, and booth assets are prepared, shipped, tracked, and returned properly.
Serve as the on-site operational lead for assigned events (or remote coordinator when appropriate).
Coordinate booth setup, teardown, and staffing schedules.
Ensure booth readiness: signage, collateral, demos, giveaways, lead capture tools.
Act as the primary point of contact for show services, vendors, and event organizers.
Troubleshoot real-time issues calmly and professionally during events.
Ensure brand standards and professionalism are consistently upheld onsite.
Serve as the executional liaison for internal stakeholders:
Clinical Services & Medical Leadership
Physician Recruitment
Business Development & Client Account Management
Gather event needs and inputs, clarify requirements, and translate them into execution plans.
Support the Executive Director of Marketing with preparation for:
Pre-show plans
Sponsorship and speaking opportunities
Run-of-show schedules
Staffing plans
Post-event summaries and follow-up needs
Ensure alignment between stakeholders without owning strategic prioritization decisions.
Coordinate pre-event logistics, including:
Attendee lists
Meeting scheduling support
Calendar coordination
On-site agendas and staffing plans
Support post-event activities, including:
Lead list consolidation and handoff
Post-show follow-up tracking
Survey distribution (if applicable)
Expense reconciliation and documentation
Assist with post-event debrief materials and performance summaries for leadership.
Maintain event calendars, planning documents, and standardized checklists.
Track budgets at the event level (expenses vs. approved amounts).
Maintain vendor lists, templates, and historical event documentation.
Support continuous improvement by documenting lessons learned and execution insights.