Event Marketing Specialist II

Gulfstream Aerospace Corporation•Savannah, GA

About The Position

Responsible for overall coordination of various corporate, customer and employee events as assigned by Senior Manager, Event Marketing and/or Manager, Event Marketing

Requirements

Logistics & Coordination Skills
Multi-venue orchestration: Ability to coordinate moving parts across multiple sites (e.g., hotel, convention center, aircraft display).
Vendor relationship building: Developing quick rapport with suppliers to secure priority service or better terms.
Onsite troubleshooting agility: Staying calm and creative when unexpected issues arise (e.g., weather, technical failures, last-minute schedule changes).
Client & Guest Experience Skills
White-glove hospitality: Delivering service that feels personalized and exclusive for VIP clients.
Guest flow mapping: Designing the physical and timing flow of attendees to maximize engagement and comfort.
Subtle brand integration: Ensuring every detail (menus, décor, wayfinding) reflects brand aesthetics without being overt.
Technical & Creative Skills
Event tech fluency: Comfortable with event registration platforms, virtual/hybrid event tools, and live streaming setups.
Spatial design awareness: Understanding how room layouts, lighting, and acoustics impact attendee experience.
Visual presentation prep: Creating compelling visual boards or diagrams for stakeholders and vendors.
Analytical & Organizational Skills
Data-informed planning: Using attendee feedback, past event analytics, or ROI metrics to refine future events.
Budget micro-management: Tracking expenses that can balloon if left unchecked.
Timeline discipline: Anticipating dependencies so deadlines are met without last-minute scrambles.
Soft Skills & Professional Presence
Polished communication: Professional written and verbal tone that builds confidence with executives and clients.
Cross-team diplomacy: Navigating between sales, marketing, operations, and vendors to align priorities.
Anticipatory mindset: Noticing and solving issues before they become visible to guests or leadership.
Bachelor's Degree related field required or equivalent combination of education and experience sufficient to successfully perform the essential functions of the job.
2 years experience in aviation, marketing, public relations, customer service.

Responsibilities

Plan, execute and evaluate Marketing events which may include multi-day conferences, air shows, galas, major sporting/hospitality events, multi-day employee offsite meetings, road shows, internal meetings, luncheons and employee/family events.
Negotiate and manage venue contracts relevant to meeting space, food and beverage, sleeping room rates and ground transportation.
Monitor costs to assure budgets are maintained, process invoices, compile budget recaps and make budget recommendations.
Distribute internal and external correspondence and communication relative to meeting/event logistics.
Provide feedback on event success, customers perceptions and satisfaction levels upon the completion of an event.
Promote and maintain a positive rapport between customers, other Gulfstream employees and service suppliers to enhance internal and external customer satisfaction during events.
Must be flexible with scheduling and mandatory overtime requirements.
Able to manage multiple projects in a fast-paced environment.
Coordinate various responsibilities associated with Company Store and Promotional Merchandise.
Perform other duties as assigned.