Marketing Specialist (Event Planning)

Quanta Infrastructure Solutions Group, LLC•Birmingham, AL

3d•Onsite

About The Position

The Marketing Coordinator supports the execution of marketing initiatives with a strong emphasis on planning, coordinating, and promoting events. This role blends creative marketing support with hands-on event logistics, vendor coordination, and cross-functional collaboration to ensure successful, on-brand experiences that drive engagement and business goals

Requirements

Bachelor’s degree in Marketing, Communications, Event Management, or a related field (or equivalent experience)
2–4 years of marketing coordination and/or event planning experience
Strong organizational skills and attention to detail
Excellent written and verbal communication skills
Proficiency with Microsoft Office or Google Workspace

Nice To Haves

Trade show and conference management
Digital marketing or social media coordination
Familiarity with CRM, email marketing, or event platforms

Responsibilities

Plan, coordinate, and execute marketing events including trade shows, conferences, client events, webinars, and internal meetings
Manage event timelines, budgets, logistics, registrations, travel, and on-site support
Coordinate with vendors, venues, speakers, sponsors, and internal stakeholders
Oversee event setup, breakdown, and post-event wrap-up activities
Track event performance and prepare post-event reports (attendance, leads, ROI)
Assist in the development and execution of marketing campaigns across digital and traditional channels
Coordinate creation and distribution of event-related marketing materials (emails, social posts, invitations, signage, swag)
Maintain marketing calendars and project timelines
Support brand consistency across all events and marketing materials
Draft and edit marketing copy for event promotions, email campaigns, landing pages, and social media
Coordinate internal and external communications related to events
Update website and CRM/event platforms with event information and assets
Work closely with sales, business development, and leadership to align events with business objectives
Maintain vendor lists, contracts, and event documentation
Assist with inventory management of promotional materials and displays
Provide general administrative support to the marketing team as needed