Event Marketing Manager, Oncology

Natera

13d

About The Position

Natera is seeking a highly organized, detail-oriented and communicative project manager to coordinate and support Tier 3 Corporate Oncology Conferences and events.
This role manages a high-volume portfolio of 40 + Tier 3 events annually for our Oncology Business unit, requiring strong operational rigor, proactive communication and the ability to standardize processes across diverse stakeholders. This person will partner with our Oncology brand marketing team to align strategy and will be responsible for tracking, resourcing and supporting the execution of Tier 3 conferences to ensure events are delivered on brand, on budget and in alignment with the established process.

The ideal candidate has experience managing multiple simultaneous projects, is familiar with small exhibit logistics, comfortable navigating ambiguity and rapidly shifting priorities and identifying operational gaps before they become an issue. Experience in healthcare or biotech is a plus, but not required.

Requirements

• 3 – 5 years of experience in project coordination, events and/or marketing
• Exceptional organization and time management skills
• Strong written and verbal communication skills
• Ability to document and track multiple project timelines at once
• High Attention to detail
• Ability to work in a fast-paced, deadline-driven environment while managing multiple stakeholders and remaining calm and flexible
• Bachelor's degree in marketing, business, communications, or a related field.

Nice To Haves

• Experience in healthcare or biotech is a plus, but not required.
• Experience with project management tools (ie. Asana, Smartsheet, Wrike, Airtable) and basic budget tracking is a plus.

Responsibilities

• Manage the portfolio of Tier 3 events using the established processes, templates and approved budgets
• Work with conference organizers to vet opportunities, identify timelines and & align with Oncology Brand Marketing partner
• Coordinate tabletop logistics, shipping, exhibitor services set up and material orders
• Maintain detailed overview plans for all Tier 3 events including vendor set-up, PO and budget approvals, timelines, on-site task lists and material orders
• Liaise with vendors for Tier 3 conferences
• Track contracts, invoices and payments in coordination with our Event Managers
• Track deliverables and deadlines to ensure the team stays on schedule
• Maintain documentations, recaps and reporting for Tier 3 conferences
• Prepare and prep the field for on-site execution
• Work with Brand Leads to assist with meeting coordination, agendas and notes
• Identify opportunities to improve processes, templates and workflows
• Serve as the primary point of contact for Tier 3 conferences ensuring seamless communication with marketing stakeholders, vendors and internal partners (i.e. graphic design, procurement, finance, etc.)

Benefits

• Employee benefits include comprehensive medical, dental, vision, life and disability plans for eligible employees and their dependents.
• Additionally, Natera employees and their immediate families receive free testing in addition to fertility care benefits.
• Other benefits include pregnancy and baby bonding leave, 401k benefits, commuter benefits and much more.
• We also offer a generous employee referral program!

What This Job Offers

• Job Type: Full-time
• Career Level: Manager