Event Manager

Florida State University•Tallahassee, FL

42d

About The Position

Event Management: Responsible for researching, developing, and executing events that align with the goals of the IGC. Events may be initiated through direct assignment or identified through needs of assessments. Including engaging and coordinating with vendors to support events, as well as leading and managing the entire event planning process. This involves tracking and managing event-related expenditures and assigning resources to ensure successful event execution. Monitoring and recording event participation, maintaining and coordinating the IGC event calendar, and collaborating with IGC partners to facilitate smooth event registration. Additional duties comprise organizing travel, lodging, and local transportation for speakers, coordinating speaker dinners and related engagements, overseeing intern involvement in event operations, and providing on-site event management and support. Working with University stakeholders to secure event venues and procuring materials such as speaker gifts are also essential tasks. Responsible for negotiating contracts for IGC Speakers. Responsible for monitoring and controlling event budgets. Team & Partner Management: This position will represent the Institute for Governance and Civics on multiple work groups and teams. Additionally, this position will work closely with the undergraduate and graduate student interns at the IGC through the assignment of event related duties and preparations. This position will support other IGC activities and operations as assigned. Event Graphics: Design and produce visual assets, including flyers and promotional graphics, to support event marketing efforts.

Requirements

Bachelor's degree and four years experience or a combination of post high school education and experience equal to eight years.

Responsibilities

Responsible for researching, developing, and executing events that align with the goals of the IGC.
Engaging and coordinating with vendors to support events
Leading and managing the entire event planning process.
Tracking and managing event-related expenditures and assigning resources to ensure successful event execution.
Monitoring and recording event participation
Maintaining and coordinating the IGC event calendar
Collaborating with IGC partners to facilitate smooth event registration.
Organizing travel, lodging, and local transportation for speakers
Coordinating speaker dinners and related engagements
Overseeing intern involvement in event operations
Providing on-site event management and support.
Working with University stakeholders to secure event venues
Procuring materials such as speaker gifts
Negotiating contracts for IGC Speakers.
Monitoring and controlling event budgets.
Represent the Institute for Governance and Civics on multiple work groups and teams.
Work closely with the undergraduate and graduate student interns at the IGC through the assignment of event related duties and preparations.
Support other IGC activities and operations as assigned.
Design and produce visual assets, including flyers and promotional graphics, to support event marketing efforts.