Event Manager

e.Republic

14h

About The Position

The Event Manager, Logistics, is responsible and accountable for all assigned events and the smooth operation and readiness of successful program delivery. This position requires the ability to be the main facilitator for each assigned program – all speaker coordination, client management, support materials, related meetings, on-site logistics, etc. Must be able to use independent judgment, and discretion and excel in time management. This role is central in working with many levels of public and private sector speakers and supports the program execution and content goals.

Requirements

Background in hospitality, with a focus on client experience and event service standards.
Experience producing medium to large-scale events, managing complex logistics, and coordinating with multiple stakeholders.
Job will require travel. Traveling on weekends may be necessary.
Precise attention to detail
Ability to work under pressure and in a fast-paced environment
Ability to manage multiple programs and deadlines
Strong written and verbal communication skills
Willingness to work as part of a team and maintain strong relationships with all team members
Ability to work independently
Ability to communicate in a professional manner with high-level executives
Proficiency with Microsoft Office Suite, PowerPoint, and Salesforce
Proficiency with Cvent, Asana, Canva, Adobe Creative Suite
Aptitude and willingness to become proficient in emerging technologies
Must be in a work environment with reliable Internet access

Responsibilities

Decide on and oversee event logistics, including food and beverage, audio-visual, etc. (as applicable).
Oversee all relationships with service vendors, including hotel catering managers, convention service managers, audio-visual departments, security, etc.
Responsible for managing budgets for assigned events – forecasting costs and expense tracking.
Collaborate with the finance team to process event invoices, ensuring timely and accurate payment.
Develop and maintain post-event reports to assess event success, ROI, and areas for improvement.
Collaborate with cross-functional teams (marketing, sales, content, and registration).
Research and source event venues that meet program needs, budget parameters, and logistical requirements.
Negotiate contracts with venues, vendors, and suppliers to secure favorable terms and cost savings.
Create and manage event timelines to meet deadlines.
Create and maintain strong relationships with high-level officials, event sponsors, and internal clients.
Secure appropriate speakers to mirror content as requested by the client.
Coordinate with the marketing team regarding the creation of promotional and event materials, including invitations, program guides, PowerPoint slides, signage, etc. (as applicable).
Coordinate all conference calls/meetings related to each event, including kick-off calls, content calls, speaker coordination calls, dry-run calls, etc.
Responsible for overseeing all on-site event logistics, including set-up, catering, audio-visual, exhibitor needs, etc.