Event Manager

For Good & Company•Portland, OR

About The Position

For Good & Company is a certified B Corp looking for a talented event manager to join a growing and ambitious team. Our brand is evolving as an agency by way of talent, experience, collaboration, and passion for creating inspiring and rewarding work. It’s an exciting time within the agency and this position will help lead the charge. For Good & Co. is a community of multi-talented, caring, and hard-working individuals. The success of our company comes from living this culture: We create work that our clients and their consumers are inspired by. We collaborate to make sure nothing is missed. We are real with clients and coworkers because we give a damn. We get our hands dirty because it’s in our blood. We believe that optimism leads to opportunity. We are seeking a Event Manager to become an integral part of our Hospitality team. The Event Manager position manages and, at times, supports client programs while reporting to the Director of Hospitality. You might be responsible for but not limited to venue research, budgeting, food & beverage curation & management, hotel room block management, transportation booking/coordination, event registration websites, program organization/planning, and on-site management. You will serve as liaison between the Account Manager/Project Manager and suppliers for the duration of the event. In many circumstances you will have direct contact with our clients and be working on multiple programs simultaneously. Other duties include, but are not limited to: In a support role for program development, planning and execution of all event components for assigned programs Adding value to the client by advising best practices, cost savings and staying within budget Keeping track of budget items as necessary during the planning stage and assisting in preparing final billing Independently able to proof documents, conduct venue research, cross-check lists, prepare materials, correspond with hotels, food & beverage vendors and ground transportation companies, build and maintain attendee communication and event registration system, etc. Sourcing venues/sending RFPs for various clients and summarizing your research in a PowerPoint presentation Working directly with venues/ground transportation companies/F&B vendors and other various third-party vendors to negotiate costs, arrange for services and ensure all details are correct Building registration websites in Swoogo (and possible other platforms like CVENT) and be a leader/advisor regarding best practices within these domains as well as training others Responding to attendee emails and requests in a timely manner Making arrangements for ancillary meetings associated with larger programs and being comfortable working with high level VIP’s Utilizing preferred vendors for quality of service and maximum pricing leverage/compliance Maintaining the highest level of quality, professionalism and integrity when negotiating with suppliers and interacting with clients and co-workers Adhering to all deadlines, timelines & compliance requirements Determining and arranging all detailed program needs (i.e. set-up and manage event registration system, meeting room set-up, function times, basic audio-visual needs, menu selections, on-site/off site events and activities, DMC operations, special events, ground transfers, room deliveries, room blocks and rooming lists, and VIP needs--prepare and provide client with timeline outlining all planned program details) Ensuring internal and external reporting requirements are met Monitoring and reviewing supplier billing and ensuring timely payment and reconciliation Reconciling programs in a timely manner, in accordance with For Good & Company and client standards Assuming other duties and responsibilities not specifically outlined herein, but which are logically and properly inherent to the position and that add value Close cooperation & partnership with Account Managers, Project Managers and Producers Building strong partnerships with vendors and contractors nationally and internationally Managing multiple programs/ event components simultaneously Basic knowledge of AV needs and equipment Basic knowledge of event compliance strategies

Requirements

5+ years of experience as Event Manager, public activations, branding/marketing campaigns or equivalent experience.
Agency or corporate event experience preferred.
Position requires sitting or standing for long periods of time, lifting up to 30 pounds, extensive use of a computer, driving an automobile and personal automobile available for business use (mileage is reimbursed), occasional national travel with out-of-town stays as long as seven days (sometimes longer), and non-disclosure agreement.

Responsibilities

venue research
budgeting
food & beverage curation & management
hotel room block management
transportation booking/coordination
event registration websites
program organization/planning
on-site management
liaison between the Account Manager/Project Manager and suppliers for the duration of the event
program development, planning and execution of all event components for assigned programs
Adding value to the client by advising best practices, cost savings and staying within budget
Keeping track of budget items as necessary during the planning stage and assisting in preparing final billing
proof documents
conduct venue research
cross-check lists
prepare materials
correspond with hotels, food & beverage vendors and ground transportation companies
build and maintain attendee communication and event registration system
Sourcing venues/sending RFPs for various clients and summarizing your research in a PowerPoint presentation
Working directly with venues/ground transportation companies/F&B vendors and other various third-party vendors to negotiate costs, arrange for services and ensure all details are correct
Building registration websites in Swoogo (and possible other platforms like CVENT) and be a leader/advisor regarding best practices within these domains as well as training others
Responding to attendee emails and requests in a timely manner
Making arrangements for ancillary meetings associated with larger programs and being comfortable working with high level VIP’s
Utilizing preferred vendors for quality of service and maximum pricing leverage/compliance
Maintaining the highest level of quality, professionalism and integrity when negotiating with suppliers and interacting with clients and co-workers
Adhering to all deadlines, timelines & compliance requirements
Determining and arranging all detailed program needs (i.e. set-up and manage event registration system, meeting room set-up, function times, basic audio-visual needs, menu selections, on-site/off site events and activities, DMC operations, special events, ground transfers, room deliveries, room blocks and rooming lists, and VIP needs--prepare and provide client with timeline outlining all planned program details)
Ensuring internal and external reporting requirements are met
Monitoring and reviewing supplier billing and ensuring timely payment and reconciliation
Reconciling programs in a timely manner, in accordance with For Good & Company and client standards
Assuming other duties and responsibilities not specifically outlined herein, but which are logically and properly inherent to the position and that add value
Close cooperation & partnership with Account Managers, Project Managers and Producers
Building strong partnerships with vendors and contractors nationally and internationally
Managing multiple programs/ event components simultaneously
Basic knowledge of AV needs and equipment
Basic knowledge of event compliance strategies

Benefits

You will receive up to three weeks paid vacation, thirteen paid holiday days; paid sick time; 100% employer-paid health, dental, vision, disability and term-life policy premiums for employee; insurance benefits available for dependents which is paid by employee through pre-tax 125 cafeteria plan; FSA or HSA plans available for employee-paid co-pays/deductibles or dependent care expenses; 401k plan; gated employee parking; cell phone stipend; company-paid outings.

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