Event Logistics Coordinator - 528933

The University of Alabama • Tuscaloosa, AL

2d

About The Position

The Event Logistics Coordinator administers oversees event operations of large facilities (The University of Alabama Student Center, University Recreation facilities, etc.) including event logistics, event management, event planning, student supervision, inventory management, and software management. Supervises student employees. Provides an excellent experience to all clients. The University of Alabama Student Center and its administered off-site spaces are the "community centers" for Student Life. The Student Center hosts programs, provides services, and maintains facilities to enhance the campus life experience for students and others in the University community. The Student Center is a 300,000+ sq. ft., multi-purpose facility. The facility includes a 1,000+ seat capacity ballroom, a 400+ seat theater, 21 meeting rooms, a food court, Crimson Catering (University catering department), numerous office spaces, SUPE Store (University bookstore), Mail Center, full-service bank, copy and print center, and multiple lounge spaces. Provides oversight to event operations of The University of Alabama Student Center. Oversees event logistics, event management, event planning, student supervision, inventory management, and software management. Co-supervises a staff of 30+ student employees. Works closely with the Assistant Director to execute the student employee's training and development plan. Provides an excellent experience to all Student Center clients. Requires some non-traditional hours as well as some holidays, nights and weekends in order to serve special events. Completes required training and promoting a safe, hospitable, and respectful workplace. Has personal accountability and responsibility for establishing, enforcing, and following internal processes and controls as outlined in UA policies and procedures.

Requirements

• Bachelor's degree and some event planning or coordination experience; OR associate's degree and two (2) years of event planning or coordination experience; OR high school diploma or GED and four (4) years of event planning or coordination experience.
• Knowledge of building opening and closing procedures, conflict management, ingress and egress procedures, line/crowd management, assist with audio-visual troubleshooting, and room set-ups and breakdowns as required.
• Knowledge of building equipment inventory and report emergency repairs and replacement needs of equipment and furnishings to the Facilities Operations Manager.
• Demonstrates commitment to supporting all students.

Nice To Haves

• Master's degree in Student Affairs, Higher Education, College Student Personnel, Hospitality Management, Marketing, Business Administration or other related field.

Responsibilities

• Administers oversees event operations of large facilities (The University of Alabama Student Center, University Recreation facilities, etc.)
• Oversees event logistics
• Oversees event management
• Oversees event planning
• Student supervision
• Inventory management
• Software management
• Supervises student employees
• Provides an excellent experience to all clients
• Co-supervises a staff of 30+ student employees
• Works closely with the Assistant Director to execute the student employee's training and development plan
• Completes required training and promoting a safe, hospitable, and respectful workplace
• Has personal accountability and responsibility for establishing, enforcing, and following internal processes and controls as outlined in UA policies and procedures

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level