Event Coordinator

Chadwell Supply • Tampa, FL

2d • Hybrid

About The Position

The company is seeking a smart, innovative, and hard-working Event Coordinator to join their growing team. Recognized as the National Apartment Association's 2025 Top Employer in the Supplier Category and a Top 100 Company in Tampa Bay for multiple years, the company offers a challenging yet fun work environment with long-term career opportunities. This role is responsible for comprehensive corporate event management, including trade show coordination, venue selection, vendor negotiation, budget management, and team leadership. The ideal candidate will possess strong organizational, time management, communication, problem-solving, and technical skills, with a minimum of 5 years of corporate event management experience, preferably in a B2B setting.

Requirements

• 5 or more years of corporate event management experience, ideally in a B2B setting.
• Project management and budgeting experience required.
• Including Trade Show coordination.
• Organization and Time Management: Maintaining detailed timelines, managing multiple tasks, and meeting deadlines.
• Understanding of promotional items and Brand knowledge and management.
• Technical Competence: Excellent Excel and PowerPoint skills as well as other event management tools and software needed plus an understanding of audio and visual/event production that may be needed.
• Communication: Excellent verbal and written communication skills for interacting with clients, vendors, and staff.
• Problem-Solving: Identifying and resolving issues that may arise during the event planning process.
• Budgeting and Financial Management: Creating and managing event budgets, tracking expenses, and ensuring costs are within the allocated budget.
• Negotiation: Negotiating with vendors to secure favorable rates and terms.
• Leadership: Leading and motivating event staff.
• Creativity: Developing innovative event themes and ideas.
• Attention to Detail: Ensuring that every detail of the event is carefully planned and executed.

Responsibilities

• Managing venue selection and negotiating detailed service contracts for off-site events.
• Contracting and coordinating with caterers, entertainment, audio visual, and all event vendors as needed.
• Creating and adhering to event budgets, managing expenses, tracking costs, and reporting expected, ongoing, and final spend to leadership and stakeholders.
• Leading cross-functional teams to execute event plans.
• Communicating with employees, attendees, vendors, and partners to ensure seamless participation.
• Addressing issues and challenges that may arise during the planning or execution of the event.
• Management of all event platforms, software or tools to execute the event including the ONE Conference (EFair) app, Monday.com for project management and coordination of tasks within the Marketing Team, or others as needed.
• Assist with event logistics for large national-level tradeshows.
• Hiring, training, and managing event staff as needed.
• Supervising the set-up, execution, and breakdown of the event.
• Gathering feedback, analyzing event results, and providing reports.

Benefits

• Paid Holidays Off
• Work from home options after 90 days! We offer hybrid schedules that would consist of 2 days at home and 3 days in the office.
• Full benefits such as medical, dental, vision, life insurance, disability, 401K, 104 hours of paid time off accruals, complimentary gym access, meal prep services, and much more!
• Employee discount program.
• Long-Term Career Opportunities!

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: No Education Listed
• Number of Employees: 251-500 employees