Event Coordinator

REV Entertainment•Arlington, TX

22d

About The Position

It's fun to work in a company where people truly BELIEVE in what they're doing! We're committed to bringing passion and customer focus to the business. ESSENTIAL FUNCTIONS OF THIS POSITION INCLUDE, BUT ARE NOT LIMITED TO THE FOLLOWING: Serves as a liaison and client representative to provide planning, implementation, and delivery of all assigned events at Globe Life Field and Choctaw Stadium. Establish staff schedules, task assignments as well as equipment allocation to ensure conformance with departmental objectives and goals. Work closely with departments and client’s groups to define event goals, objectives and specific implementation plans. Maintain a calendar of events and database to anticipate long-term planning and effective event management. Ability to develop professional relationships in all aspects of the position that results in stable, consistent, reliable, and courteous communication when dealing with other organizations. Creates and follows through on events from initial client meetings, preparation of client estimates, and rental agreements through final billing. Oversees third-party vendors to ensure quality product and events for clients. Coordinates event schedules with contracted security/staffing companies, provides guidance, and supervision during events and follows up after all events to ensure proper billing. Communicates all event requirements (staffing, set-up, etc.) to appropriate departments. Creates and maintains event files; creates and distributes Event Memos for all events. Build strong client relationships, encouraging repeat business. Works with the Sales Department to generate new business and upselling opportunities. Conducts facility tours for prospective clients. Provides general event support for public ticketed events as needed. As scheduled, works flexible/varied hours, including nights, weekends, and holidays. Other responsibilities as assigned.

Requirements

1 - 2 of experience in the field or in relates area
Excellent computer skills in Microsoft Office products, event management technologies, and customer relationship software
High level of verbal and written communication skills
Ability to problem solve, and work independently in a changing and multi-tasking environment with numerous deadlines
Effective time management and leadership skills
Excellent organizational, planning and project management skills

Nice To Haves

Bachelor’s degree preferred
Experience in Venue Ops and Social Tables is preferred
Concert experience preferred

Responsibilities

Serves as a liaison and client representative to provide planning, implementation, and delivery of all assigned events at Globe Life Field and Choctaw Stadium.
Establish staff schedules, task assignments as well as equipment allocation to ensure conformance with departmental objectives and goals.
Work closely with departments and client’s groups to define event goals, objectives and specific implementation plans.
Maintain a calendar of events and database to anticipate long-term planning and effective event management.
Ability to develop professional relationships in all aspects of the position that results in stable, consistent, reliable, and courteous communication when dealing with other organizations.
Creates and follows through on events from initial client meetings, preparation of client estimates, and rental agreements through final billing.
Oversees third-party vendors to ensure quality product and events for clients.
Coordinates event schedules with contracted security/staffing companies, provides guidance, and supervision during events and follows up after all events to ensure proper billing.
Communicates all event requirements (staffing, set-up, etc.) to appropriate departments.
Creates and maintains event files; creates and distributes Event Memos for all events.
Build strong client relationships, encouraging repeat business.
Works with the Sales Department to generate new business and upselling opportunities.
Conducts facility tours for prospective clients.
Provides general event support for public ticketed events as needed.
As scheduled, works flexible/varied hours, including nights, weekends, and holidays.
Other responsibilities as assigned.