Event Coordinator

Avion Hospitality Employee Services LLC • Kansas City, MO

1h

About The Position

The Event Coordinator is responsible for supporting the Event Managers and Director of Event Management for all event planning logistics. Event Coordinator will also work directly with event clients to manage all event details.

Requirements

• High School diploma or equivalent required with at least 1 year of progressive experience in a hotel or related field. Bachelor’s degree in related field is desired.
• Must be proficient in Windows operating systems
• Must be able to convey information and ideas clearly.
• Must be able to evaluate and select among alternative courses of action quickly and accurately.
• Must work well in stressful, high-pressure situations.
• Must maintain composure and objectivity under pressure.
• Must be effective in handling problems in the workplace, including anticipating, preventing, identifying and solving problems as necessary.
• Must be able to work with and understand financial information and data, and basic arithmetic functions.

Responsibilities

• Approach all encounters with guests and employees in an attentive, friendly, courteous and service-oriented manner.
• Maintain regular attendance in compliance with Avion Hospitality standards, as required by scheduling which will vary according to the needs of the hotel.
• Maintain high standards of personal appearance and grooming, which include compliance with the Avion Hospitality dress code and wearing name tag when working (per brand standards).
• Comply at all times with Avion Hospitality standards and regulations to encourage safe and efficient hotel operations.
• Book meeting/catering events/in-house event & BEOs.
• Generate meeting/catering BEOs.
• Generate weekly BEO packets and distribute internally.
• Add traces to existing booking for critical dates – Cut off/Deposits/Signed documents, etc.
• Distribute and collect weekly Resumes.
• Assist Event Managers with event collateral (i.e. vouchers, signage, place cards, etc.).
• Create files with required contract documentation.
• Send out VIP Amenity Requests.
• Distribute all banquet event orders, banquet checks and Daily Event Sheets for the Event Managers and change logs.
• Answer phones for Event Managers and assist guests or record messages, as appropriate.
• Employees must at all times be attentive, friendly, helpful, and courteous to all guests, managers, and fellow employees.
• Perform any other duties requested by the Event Managers/Director of Event Management.
• Any other projects and duties as assigned by leadership.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED