Event Coordinator

Marvel Marketers

11d•Remote

About The Position

The Global Executive Engagement Team is seeking a highly organized and detail-oriented Team Operations & Event Coordinator with strong communication skills to lead team operations and support Event Leads in delivering elevated executive engagement experiences for a global C-level audience. This role collaborates closely with senior internal stakeholders and cross-functional teams to ensure best-in-class engagement across all stages of program delivery, including production, attendee engagement, and project coordination. The ideal candidate will ensure programs are well supported, inspire target audiences, and reflect a world-class global brand experience.

Requirements

2–4 years of experience in events, marketing, hospitality, or related field
Excellent verbal and written communication skills; comfortable supporting stakeholders at all levels
Highly organized, proactive, and self-motivated with strong attention to detail
Experience supporting complex programs with tight timelines and competing priorities
Strong executive presence; comfortable interacting with senior leaders (internal and external)
Enthusiasm for event planning and willingness to support a wide range of tasks
Exceptional proficiency in modern workplace productivity and collaboration tools (documents, spreadsheets, presentations, calendaring, project management, and AI-enabled tools)
Ability to work extended hours including evenings, weekends, and holidays as required
Availability to support key event dates throughout the year
Willingness to travel domestically and internationally as needed

Responsibilities

Lead operational functions of the Executive Engagement Team, including:
Manage team budget, forecasting, contracts, payments, and vendor relationships
Support governance processes by organizing and documenting team meetings and tracking action items (weekly syncs, quarterly retrospectives, cross-functional planning sessions)
Maintain team knowledge base, including file organization, strategy materials, data management, and playbook updates
Provide general project and administrative support, including research, executive event calendar management, template creation, and internal communications
Support executive events (both owned and third-party) to ensure seamless execution of engagement programs:
Assist Event Leads with end-to-end project support including kickoff meetings, site visits, event data management, vendor communications, stakeholder correspondence, and logistics coordination
Plan and execute event components such as activities, transportation, accommodations, catering, and signage
Manage event budgets including forecasting, purchase orders, invoicing, contracts, and vendor onboarding
Support onsite execution and post-event reconciliation
Provide onsite executive support including guest welcome and registration, material distribution, and continuous support throughout the event
Programs may include annual flagship conferences, global marketing or innovation summits, industry conferences, partner events, sporting and cultural events, and curated executive dinners