Event Coordinator

University of Central Florida • Orlando, FL

5d • $48,722 - $58,000

About The Position

UCF's College of Business is seeking a dynamic, experienced Event Coordinator to join the Office of Outreach & Engagement, where events serve as the heartbeat of the college's corporate and community engagement efforts. In this role, you will play a key part in bringing the college's signature events to life, from large-scale career fairs and student engagement programs to high-profile galas and corporate partner experiences. You will work alongside a collaborative team to coordinate all aspects of event execution, manage vendor relationships, and support the partnerships that connect the college to Central Florida's business community and beyond. If you thrive in an environment where no two events are the same and your work makes a tangible impact, this is the opportunity for you.

Requirements

• Bachelor's or Master's degree and 2+ years of relevant experience or an equivalent combination of education and experience pursuant to Fla. Stat. 112.219(6).

Nice To Haves

• Experience planning and executing events in a professional setting, such as hospitality, corporate, nonprofit, or higher education environments.
• Experience coordinating high-profile or relationship-driven events for key stakeholders, such as corporate partners, donors, alumni, executives, or community organizations.
• Demonstrated experience managing external vendor relationships, including contract review, compliance, and budget tracking.
• Proficiency with event management software or registration platforms (e.g., Cvent, Eventbrite, or similar), CRM systems (e.g., Salesforce), and Microsoft Excel.
• Strong project management skills with the ability to manage multiple events simultaneously across varying scales and audiences.
• Master's degree in Hospitality Management, Event Management, Communications, Marketing, or a related field.

Responsibilities

• Event Planning Coordinates and implements various events on- and off-campus.
• Provides recommendations to event hosts based on previous experience and event type.
• Reviews venue contracts and ensures accuracy of all pricing, dates, and information.
• Works with host locations to ensure event requirements are met.
• Researches technical and marketing needs of event and coordinates with necessary personnel.
• Administration Coordinates with necessary personnel to setup event information and registration on website(s).
• Maintains and generates event rosters, contact and attendance sheets, certificates, and other database materials.
• Educates necessary personnel on event policies and procedures.
• Tracks and reports revenue, enrollment, sales, and marketing data.
• Reviews all invoices and submits to administration services.

Benefits

• Benefit packages, including Medical, Dental, Vision, Life Insurance, Flexible Spending, and Employee Assistance Program
• Paid time off, including annual and sick time off and paid holidays
• Retirement savings options
• Employee discounts, including tickets to many Orlando attractions
• Education assistance

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 1,001-5,000 employees