Event Coordinator

Barn8•Goshen, KY

17d

About The Position

We are currently seeking an Event Coordinator to support the day-to-day operations of our team. This position performs a variety of administrative duties and organizational tasks as well as being extremely organized and an effective communicator, which will allow the rest of the crew to get their jobs done well, you don’t miss a beat!

Requirements

2 years of mid to fine dining restaurant experience required
1 year of sales or similar experience preferred
Ability to sit up to 8 hours a day
Moderate standing and walking
Constant receiving detailed information through oral and written communication
A flexible schedule to workdays, nights, weekends and holidays
Regularly review upcoming events function sheets and have thorough understanding of all requirements on upcoming scheduled events.
Provide special events staff with a copy of each function sheet to gain a thorough understanding of event specifications prior to the function.
Requisition or obtain equipment and supplies needed for each event, ensuring that they meet customer expectations and requirements.
Inspect event room prior to the start of each function – check room setup, menu, service staff, etc. conforms to function sheet.
Greet customers prior to the start of each function and be present throughout the event to assist where needed.
Periodically check with customer to ensure satisfaction and respond to any requests.
Continually observe, direct and assist staff where necessary during the entire event. Ensure that all the details as per the functions sheet are performed.
Prepare and complete and accurate bill to the customer at the completion of the function and collect final payment. If another payment arrangement has been made, have the terms noted on the bill.

Responsibilities

Planning, organizing, and developing the project in collaboration with external clients and internal stakeholders.
Managing the budget and communicating costs to clients.
Regularly review upcoming events function sheets and have thorough understanding of all requirements on upcoming scheduled events.
Provide special events staff with a copy of each function sheet to gain a thorough understanding of event specifications prior to the function.
Requisition or obtain equipment and supplies needed for each event, ensuring that they meet customer expectations and requirements.
Inspect event room prior to the start of each function – check room setup, menu, service staff, etc. conforms to function sheet.
Greet customers prior to the start of each function and be present throughout the event to assist where needed.
Periodically check with customer to ensure satisfaction and respond to any requests.
Continually observe, direct, and assist staff where necessary during the entire event. Ensure that all the details as per the functions sheet are performed.
Prepare and complete and accurate bill to the customer at the completion of the function and collect final payment. If another payment arrangement has been made, have the terms noted on the bill.
Direct and supervise breakdown and cleanup after the event. Account for all equipment and supplies. Return restaurant items to storage areas. Return or arrange for return of rented materials.

Benefits

Competitive Pay: Competitive base pay, health benefits, and PTO benefits after 90 days [for full-time employee's].
Health & Wellness: Comprehensive health insurance coverage, including medical, dental, vision, and more.
Financial Planning: Access to a 401K plan with a 50% match on your first 6% investment, along with Roth options.
Home Loan Program: We offer a zero-interest housing loan program to help you achieve your dream of home ownership.
Employee Discounts: Enjoy discounts at our 15 restaurant concepts and growing boutique hotels division.
Family Time: Benefit from 4 weeks of PTO for maternity/paternity leave.

Stand Out From the Crowd

Upload your resume and get instant feedback on how well it matches this job.

Upload and Match Resume