Event Coordinator - Morgridge Hall

Universities of Wisconsin • Madison, WI

4d • $24

About The Position

Come join our team as an Event Coordinator for the newly constructed Morgridge Hall. Strategically located in the heart of the UW campus, this state-of-the-art facility unites students, faculty, and researchers under one roof, fostering an environment where the intersection of technology and humanity drives solutions to society’s most pressing challenges. This position plays a key role in supporting that mission by coordinating events that enrich campus life and foster community engagement. Working with a diverse array of client groups, this position oversees the planning, logistics, and execution of key venue details. In this position you will work with customers to create event timelines, determine event needs (including food and beverage, room configuration, and AV and equipment rentals), and liaise with other teams internally and across campus to coordinate seamless events. All achieved while ensuring high-quality service and operational excellence.

Requirements

• A minimum of one year of professional experience in event coordination and/or event management. Please describe the average number and size of events.
• Experience working directly with customers and providing customer service in-person, via telephone, and/or via email.

Nice To Haves

• Familiarity with event management software platforms (e.g. EMS, Mazevo, 25Live).
• Strong organizational skills and ability to manage multiple events and priorities simultaneously.
• Excellent interpersonal communication skills, with a customer service mindset.
• Demonstrated ability to work collaboratively with a wide array of customers and stakeholders.

Responsibilities

• Monitors and processes event related transactions and event data and records
• Greets customers/guests, assists with registration, answers questions, and refers complex issues to appropriate entities
• Communicates with customers to determine event details and requirements, evaluates requests, recommends service plans and pricing, and provides status updates
• Assists with planning and the creation of promotional materials and resources for events
• Schedules logistics and secures resources for all aspects of events including space, vendors, and staff; and coordinates details and resolves operational issues

Benefits

• This position offers a comprehensive benefits package, including generous paid time off, competitively priced health/dental/vision/life insurance, tax-advantaged savings accounts, and participation in the nationally recognized Wisconsin Retirement System (WRS)pension fund.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 5,001-10,000 employees