Event Coordinator

Elite Parking Services • Honolulu, HI

7h

About The Position

We are seeking a dynamic and energetic Event Coordinator to lead the planning, organization, and execution of a diverse range of events. This role offers an exciting opportunity to bring creative visions to life while ensuring seamless operations from start to finish. As an Event Coordinator, you will be the driving force behind memorable experiences, managing all aspects of event logistics, vendor relationships, and client satisfaction. Your enthusiasm, organizational prowess, and exceptional communication skills will help create impactful events that exceed expectations and foster lasting relationships.

Requirements

• Proven experience in event planning or management within hospitality settings such as hotels or restaurants.
• Strong background in banquet operations, catering coordination, and guest services.
• Demonstrated ability to negotiate contracts with vendors and manage vendor relationships effectively.
• Familiarity with event marketing strategies including digital promotion and social media outreach.
• Experience in budgeting, cost control, and upselling additional services or packages.
• Excellent organizational skills with the ability to handle multiple projects efficiently under tight deadlines.
• Exceptional communication skills for liaising with clients, vendors, team members, and guests alike.

Nice To Haves

• Knowledge of hospitality industry standards including hotel operations or fundraising events is highly desirable.

Responsibilities

• Collaborate with clients and stakeholders to understand event goals, themes, and requirements, translating ideas into actionable plans.
• Develop comprehensive event plans covering venue selection, catering, entertainment, décor, and technical needs.
• Negotiate contracts with vendors including caterers, decorators, entertainment providers, and venue staff to secure the best terms and services.
• Coordinate all logistics related to event marketing and promotion to maximize attendance and visibility.
• Manage budgets meticulously, tracking expenses and identifying opportunities for upselling additional services or enhancements.
• Oversee event setup and breakdown, ensuring all elements are executed flawlessly while adhering to safety standards.
• Provide exceptional customer service by addressing attendee inquiries, resolving issues promptly, and ensuring a positive experience for all guests.
• Implement effective time management strategies to meet deadlines and coordinate multiple events simultaneously.
• Conduct post-event evaluations to gather feedback, analyze success metrics, and identify areas for improvement in future events.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed