Event Coordinator

CADEX•Buffalo, NY

2d•Remote

About The Position

We’re looking for a highly organized and detail-driven Event Coordinator who thrives on bringing ideas to life and creating seamless, impactful experiences. In this fully remote role, you’ll collaborate closely with leadership, marketing, speakers, sponsors, and clients to plan and execute meetings and conferences from concept through completion. From researching venues and coordinating logistics to producing engaging event materials and ensuring exceptional on-site (or virtual) experiences, you’ll be at the heart of every detail that makes an event successful. If you’re a proactive problem-solver with strong communication skills, a passion for customer service, and a knack for juggling multiple priorities with precision and care, we’d love to have you on our dynamic team. This position is fully remote. You must live in the states listed to be considered for this role. AZ, AL, AR, KA, MD, OK, WA, WV, WS, FL, GA, IL, LA, MA, MN, NE, NH, NB, NY, NJ, NC, OH, PA, RI, SC, TN, TX, VA,VT. Cadex Solutions Corporation is an international holding company formed by Trivest Partners LP to build the premier provider of commercial order-to-cash management solutions. With a history spanning nearly 100 years, Cadex is uniquely positioned with in-depth experience that builds relationships alongside results. Our team of industry experts brings innovation and data insight, improves your processes with hands-on help, and provides custom solutions based on specific needs. Cadex has approximately 800 employees serving over 1,000 clients across all industries from locations including the United States, Colombia, Brazil, Romania, Italy, India, Singapore, and South Africa. Since 2019, Cadex has been putting together a strong portfolio of ARM companies, including A.G. Adjustments, formed in 1974 and headquartered in Melville, NY D&S Global Solutions, formed in 1997 and fully remote ABC-Amega, formed in 1929 and headquartered in Buffalo, NY TranSubro, formed in 2012 and headquartered in Oceanside, NY DAL, formed in 1974 and headquartered in Clifton Heights, PA Insurance Recovery Group, founded in 1994 and headquartered in Marlbourgh, MA. Receivables Control Corporation, founded in 1970 and headquartered in Maple Grove, MN.

Requirements

Customer service
Attention to detail
Event planning
Ability to work, think and act independently
Relationship management
Strong computer skills in various systems, especially Microsoft Office
Time management and organizational skills
Proficient communication and comprehension skills, including professional written and telephone communication
High School Diploma or GED
1-3 years’ experience in a related or transferable role
Fluency in the English language

Responsibilities

Research prospective meeting/conference hotels in selected cities and gather quotes, menus and audio-visual information then generate a comparative analysis
Work with team members on hotel contract, generation of master spreadsheet, banquet event orders, audio-visual needs, registration, speaker agreements and sponsorship management
Generate meeting materials including but not limited to Electronic Conference Booklets, attendee lists, table tents, name badges, update PowerPoint slides, ship meeting materials to event destination
Attend meetings/conferences where needed to support the Director in executing the event
Provide excellent customer service in all interactions with members, hotels, sponsors and teammates
Complete preparation tasks for meetings, conferences and events
Work with marketing team to generate promotional materials for events
Take pictures during events to use for social media and future promotional materials; build a database for pictures from each group
Generation, organization, printing and shipping of name badges, table tents and other event necessities
Assist in tracking of attendees in database
Communicate with members regarding registration, hotel rooms and various other things when needed
Communicate with speakers to distribute and receive speaker agreements, bio’s, headshots and presentations
Work with sponsors to ensure they have what they need for an event and check in on them at the event
Assist in managing the event by ensuring all meals, receptions and breaks are ready as scheduled on the banquet event order
Advise the Director and/or Divisional Vice President, Credit Services of problems and issues that arise with supporting resolution
Continuously seek opportunities for process improvement and propose ideas
Foster effective communication and collaboration between countries and cultures within all regions
Assist in credit services project work as required
Act as backup to other members of the credit services department
Maintain a high level of professionalism and confidentiality with all information entrusted with
Perform other duties as requested