Event Coordinator

MultiTracks.com • Cedar Park, TX

10d • Hybrid

About The Position

MultiTracks.com is seeking a passionate Event Coordinator to join our company! Do you love planning large-scale events, thrive on helping others, and excel in handling a wide range of administrative tasks? If so, you may be the ideal team player that we are seeking! The Event Coordinator will play a pivotal role in ensuring our operations run smoothly by providing exceptional support across various functions. You will use your event planning expertise to coordinate corporate events, MT Conference, team-building activities, and other gatherings both large and small. Additionally, you'll help manage day-to-day tasks including travel planning. This role is in Cedar Park, Texas and can be fully in-office or open to the possibility of a hybrid schedule. MultiTracks.com is a growing technology company that creates tools for worship teams worldwide, putting the needs of the church at the heart of its brand. We are driven to consistently enhance the customer experience by thinking outside of the box and delivering an unmatched product. We hear every day from the customers we serve and how we save them time for what really matters. That is our mission, and our team is truly rallied around it. When the mission is clear and the team is unified, it’s an exciting place to be. If this motivates you, then you might be a great candidate for joining the team at MultiTracks.com. Who You Are : · Upbeat, energetic, with a can-do attitude · Ministry-minded, with a passion to work with church leaders in one-on-one or small group setting · Willing, able, and excited to do what it takes to complete a project or event well · Humble enough to take direction from others, confident enough to be able to own-it too · Enjoy problem-solving and discerning the most efficient and effective solutions · Passionate for helping others · An Expert Communicator, you know your audience · Tech Savvy · Collaborative · Resourceful · Adept at Time Management · Professional and Poised · Highly Organized and Detail-Oriented · Self-motivated

Requirements

• Minimum of 5 combined years of experience as an Administrative Assistant, Executive Assistant, Event Coordinator, Project Manager or similar roles
• Proven experience planning and executing large-scale events or corporate functions is a must
• Excellent time management and organizational skills with the ability to manage multiple priorities simultaneously
• A meticulous eye for detail
• Strong written and verbal communication skills, with the ability to liaise professionally with vendors, guests, and team members
• Proficiency in Microsoft Office and event management tools or platforms
• Flexibility to be on-call outside of regular business hours as-needed (minimal)
• Willingness and ability to learn new software as needed
• A can-do attitude with an aptitude for excellence
• A genuine desire to support your team and go above and beyond to ensure their success

Nice To Haves

• Previous experience in the SaaS industry or Music Industry
• Familiarity with MultiTracks.com products
• Event Management and or Customer Relationship Management Software Training
• Additional Certifications such as Certified Meeting Professional (CMP), Certified Special Events Professional (CSEP), Project Management professional (PMP) or other similar certifications with an Events Management, Administrative, or Project Management Specialization

Responsibilities

• Plan and execute large-scale corporate events, conferences, team retreats, and other company gatherings
• Manage event logistics, including vendor relationships, budgeting, venue selection, catering, and on-site coordination
• Coordinate virtual or hybrid events with attention to detail, ensuring smooth execution
• When schedule allows, provide support in various departments as needed, ensuring a collaborative and seamless working environment
• Work alongside a team of in-office and remote administrative professionals, communicating, collaborating, and cross-training to support each other as needed
• Demonstrate tact, diplomacy and discretion in all interactions
• Own end ‑ to ‑ end planning and execution of Team Week, the company’s annual mandatory all ‑ staff gathering, including timelines, budgets, travel, lodging, meals, activities, and programmed experiences
• Lead all guest ‑ facing logistics and internal coordination for the company’s flagship external conference, including speaker and artist travel and hospitality, detailed planning timelines, cross ‑ functional collaboration, volunteer and team logistics, and on ‑ site execution to ensure a seamless experience from pre ‑ planning through show week.
• provide daily administrative support for WHOLE.org (our non-profit for worship leadership formation) along with ministry leadership for small groups on the WHOLE.org journey.
• Event management for MT Conference and any in person gatherings for WHOLE.org.
• Liaison for outside guests a part of any of our in person events.

Benefits

• Time away from work benefits including paid holidays and paid time off plans. All time off is dependent upon the company’s schedule and needs.
• Remote / work from home days for in-office employees.
• Employer-paid options for health insurance plans available on the first day of employment. Based on the health insurance plan you select, the company will pay for some or all your/your family’s health insurance premiums. This extends to your spouse and children provided they are not eligible for health insurance coverage at their own employer.
• Employer-paid dental and vision available on first day of employment
• Health savings account (with employer contributions) or flexible spending account
• Employer-paid life, disability and AD&D insurance
• Additional Voluntary Life and AD&D, Critical Illness, and Accident Insurance options available
• Employee Assistance Program (EAP) including no-cost counseling sessions, financial consultations and attorney consultations and/or mediation, wellbeing support for emotional, physical, social, professional, and financial health, Caregiver support & Health Advocacy Program
• Optional free enrollment in Dave Ramsey’s Financial Peace University Course
• 401(k) retirement plan with a 100% employer match of the first 4% of eligible compensation contributions (eligible after 3 months of hire date)
• Adoption assistance (up to $1,500, if eligible)
• Parental leave (eligible after 3 months of employment)
• Educational Assistance Program (up to $1,500 per year, if eligible)
• Training & Development Opportunities
• MarketPlace™ program with discounts and deals from national retailers (ex: gym memberships, tutoring, discounts on childcare services, pet health insurance, travel needs, etc.)
• Spend a week with the entire MultiTracks.com team during our annual Team Week event in Austin, TX.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed