Event Coordinator - Major Events

Humane Society of Sarasota County Inc•Sarasota, FL

About The Position

Are you a strategic event professional who thrives on creating memorable experiences that drive impact? The Humane Society of Sarasota County (HSSC) is seeking a Part-Time Event Coordinator – Major Events to lead the planning and execution of our signature fundraising and community engagement events. Part-Time, Salaried Position | Average ~25 hours per week Annual Salary: $35,568 Flexibility required for increased hours leading up to major events, including evenings and weekends. Why HSSC? The Humane Society of Sarasota County (HSSC) operates a no-kill animal shelter in Sarasota, FL, caring for more than 3,000 cats and dogs each year. Our Advancement team plays a critical role in supporting lifesaving programs through fundraising, community engagement, and donor stewardship. As the Event Coordinator – Major Events, you will manage two signature annual fundraising events—Paw Royale and Zoo-ta-Do—along with several internal community engagement events that connect supporters to our mission. Your work will directly support more than $300,000 annually in fundraising revenue that helps animals receive the care they deserve. At HSSC, we’re more than a shelter—we’re a mission-driven organization fueled by compassion, collaboration, and innovation. About the Role As the Event Coordinator – Major Events, you will: Plan and execute HSSC’s major fundraising and community engagement events from concept through post-event reporting Manage event budgets, timelines, vendors, venues, and logistics Coordinate sponsors, volunteers, committees, and temporary event staff Support fundraising components including sponsorships, auctions, raffles, and ticketed experiences Oversee registration systems, guest lists, and attendee communications Collaborate with marketing and advancement staff on event promotion and materials Track revenue, expenses, in-kind donations, and event metrics in Raiser’s Edge Prepare post-event reports with outcomes, ROI, and recommendations This role requires strong organizational skills, attention to detail, and the ability to remain calm and adaptable during high-energy event periods.

Requirements

3–5 years of nonprofit event planning experience, including events with $250,000+ revenue goals
Demonstrated success securing sponsorships and meeting fundraising targets
Experience managing complex event budgets and vendor contracts
Ability to work professionally with board members, donors, sponsors, volunteers, and community partners
Strong project management, communication, and organizational skills
Comfort learning and using donor databases and event management software (Raiser’s Edge preferred)
Availability for evenings, weekends, and irregular hours during peak event periods
Valid driver’s license and reliable transportation
Ability to lift and transport event supplies (up to 30 lbs) and work extended hours during events

Responsibilities

Plan and execute HSSC’s major fundraising and community engagement events from concept through post-event reporting
Manage event budgets, timelines, vendors, venues, and logistics
Coordinate sponsors, volunteers, committees, and temporary event staff
Support fundraising components including sponsorships, auctions, raffles, and ticketed experiences
Oversee registration systems, guest lists, and attendee communications
Collaborate with marketing and advancement staff on event promotion and materials
Track revenue, expenses, in-kind donations, and event metrics in Raiser’s Edge
Prepare post-event reports with outcomes, ROI, and recommendations

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