Event & Conference Services Coordinator

Marathon Petroleum Corporation • Findlay, OH

4d

About The Position

At MPC, we’re committed to being a great place to work – one that welcomes new ideas, encourages diverse perspectives, develops our people, and fosters a collaborative team environment. Position Summary The Event & Conference Services Coordinator plans, leads, and executes a diverse portfolio of Marathon Petroleum events, meetings, and executive-level experiences. This role is responsible for delivering end-to-end event strategy and operations for programs that vary in size, complexity, and visibility, including those attended by leadership, employees, customers, industry partners, and community members. The Event & Conference Services Coordinator plays a critical role in enhancing attendee engagement and overall experience, from designing dynamic meeting and event environments to ensuring alignment with company objectives and brand standards. The ideal candidate is a highly organized and proactive individual who can independently manage all aspects of event development and execution while providing high-quality interactions that reflect Marathon’s values and commitment to excellence. This role is part of the Communications & Community Relations organization and reports to the Event & Conference Services Manager as part of the Event & Conference Services team. This position belongs to a family of jobs with increasing responsibility, competency, and skill level. Actual position title and pay grade will be based on the selected candidate’s experience and qualifications. This position can be based in Findlay, Ohio or San Antonio, Texas.

Requirements

• Bachelor’s degree in business, event management, hospitality management, communications, marketing, public relations, or related field required; Or Associate degree with 6 years of direct experience will meet requirement in lieu of Bachelor’s degree
• Minimum 2 years of experience in meeting and event planning, hospitality management and/or project management required
• Thorough understanding of the event planning and management process, including budget management and contract negotiation
• Demonstrated ability to plan, manage, and execute events ranging in size, scale and complexity from beginning to end
• Ability to manage meetings and events within an appropriate budget while delivering an excellent client experience
• Strong organizational and project management skills with attention to detail; ability to manage and execute multiple priorities and events/meetings concurrently with little oversight
• Ability to deliver programs with confidence, professionalism and poise while under pressure
• Strong vendor management skills
• Strong written, oral, interpersonal and presentation skills
• Demonstrated ability to communicate effectively with all types of employees, from front-line workers to executives
• Excellent collaboration skills with the ability to build strong relationships with clients, vendors, partners and team members
• Demonstrated capacity to be highly creative, analytical and data-driven at the same time
• Ability to thrive in a fast-paced, continuously changing environment with a high-degree of autonomy, accountability and accuracy
• Proficiency in Microsoft Teams and Microsoft Office products and the ability to leverage technology platforms for event planning
• Travel up to 40% is required to various field and off-site locations for related assignments
• Must be able to lift up to 20 pounds, on occasion, related to meeting and function preparations
• Ability to work flexible hours, including evenings and weekends as needed

Responsibilities

• Coordinate with the Conference Services Manager for company-wide events, meetings, and conferences including board meetings, analyst meetings, and other similar functions held both on and off-site that are attended by executives, board members, management, industry peers, customers and community members; demonstrate strong executive presence and professionalism in all interactions, anticipate needs, maintain composure under pressure, and represent the department with discretion and credibility.
• Work directly with management, department leads, and Event & Conference Services team to organize activities and events that align with company goals and culture; serve as a trusted advisor to internal stakeholders by guiding event scope, timelines, budget parameters, and feasibility during event intake and planning phases managing expectations while balancing business priorities and resources.
• Manage event registration systems, attendee communications, rooming lists, and ground transportation manifests. Ensure data accuracy, clear communication, and timely distribution of event materials as well as maintaining procedures and records for recurring activities and meetings to ensure seamless, organized completion.
• Provide on-site leadership and direction during events serving as the primary point of contact for clients, vendors, and attendees to ensure flawless execution and immediate resolution of issues.
• Prepare budgets, track costs, and supply post-audit reports for activities and events.
• Participate in contract negotiations and evaluations with vendors for meeting services including hotel accommodations, venues, tours, luncheons, dinners, transportation, audiovisual, décor, and other ancillary needs
• Monitor performance standards for preferred suppliers; conduct post-event evaluations, document service outcomes, and leverage insights to strengthen vendor partnerships and negotiate improved value.
• Partner with Legal, Supply Chain, Corporate Security and other internal departments to ensure meetings and events comply with company policies, insurance requirements, accessibility standards, and duty-of-care obligations.
• Collaborate with Creative Services team for supplemental materials that reflect corporate identity standards for both internal and external events.
• Anticipate emerging trends in event strategy, technology, and hospitality to recommend innovative enhancements that improve attendee engagement, brand experience, and ROI.

Benefits

• Marathon Petroleum offers a total rewards program which includes, but is not limited to, access to health, vision, and dental insurance, paid time off, 401k matching program, paid parental leave, and educational reimbursement.
• The hired candidate will also be eligible for a discretionary company-sponsored annual bonus program.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 5,001-10,000 employees