Event Assistant

DAVIS GRAHAM & STUBBS LLP • Denver, CO

3d • $50,000 - $60,000 • Onsite

About The Position

The Event Assistant works within the Business Development & Marketing Department to support coordinating and executing activities that support attorneys' business development, marketing, client service initiatives, and other internal firm events. This role equally combines event support with reception services, providing a dual function within the firm. The position also works collaboratively with the hospitality team to ensure all meeting spaces, conference rooms, and onsite events are set according to firm and guest standards. The position is responsible for receiving and greeting clients, and firm visitors, providing excellent customer assistance, answering and directing incoming phone calls, reviewing conference room bookings, confirming meeting details and requests, and coordinating food and beverage needs for all conference room bookings.

Requirements

• Good communication skills
• Excellent interpersonal and customer service skills
• Ability to understand and follow written and oral instructions
• Ability to complete projects in a timely manner
• Basic understanding of or the ability to learn Microsoft Office Suite or related software
• Ability to organize and prioritize work
• Ability to establish effective working relationships and act as a team player throughout the firm, with clients and vendors
• Attention to detail in overall work product
• Flexibility to work before and after scheduled hours to assist in coordinating events as needed
• Ability to exercise good judgment regarding access to sensitive and confidential information
• High School Diploma or equivalent
• Must be 21 years of age to handle alcoholic beverages

Nice To Haves

• Prior experience in hospitality or food and beverage field
• One year of reception or law firm experience

Responsibilities

• Serve as the first point of contact at the reception desk, greeting visitors and managing incoming calls
• Review and coordinate all necessary details and requests for conference room bookings and events including catering, beverage requests, room setup design and needs, and AV requirements with appropriate departments and hospitality teams
• Coordinate with the hospitality team on last-minute bookings to ensure seamless service for internal and client meetings
• Plans, coordinates, and implements all catering for meetings, lunches, and internal special projects, including accounting for dietary restrictions and food allergies as noted by the organizer
• Maintain cleanliness and organization of reception area
• Report and follow up on facilities issues through the established work request system
• Follow established procedures for scheduling and catering
• Maintain a professional dress and demeanor and ensure punctual attendance
• Assist with distribution of invitations, event directions, reminders, and announcements internally and externally as required
• Assist with contact, client, and attendee information management in the firm CRM
• Provide support for other administrative departments with events (e.g., Practice Group Holiday Parties, summer program, Poker Party, staff appreciation week, firm holiday party and summer picnic)
• Organize and staff registration table at business development events and welcome guests in a professional manner
• Coordinate and provide dining reservations for client events as needed
• Support event functions such as name tag creation, maintainRSVP information within the firm CRM platform
• Attend site visits for events as assigned
• Attend onsite and offsite events before and after hours as assigned
• Perform other duties as assigned

Benefits

• Davis Graham offers competitive benefits.
• For a full list of benefits provided, please select this link: Benefits.
• Davis Graham provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, transgender status, gender identity or expression, national origin, age, disability, marital status, genetic information, military status or any other status protected by applicable federal, state or local laws.
• Davis Graham participates in the E-Verify program to confirm authorization to work in the United States.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED