Event and Project Coordinator

E4E RELIEF LLC•Charlotte, NC

just now•Hybrid

About The Position

Supports day-to-day project coordination for the Marketing and Communications team while assisting with event planning and execution across Sales, Marketing, and Client Services functions. This position helps keep marketing initiatives on track while supporting internal and client-facing events and ensuring strong communication and follow-through across teams to deliver successful outcomes and maintain organizational brand standards. Works collaboratively with cross-functional teams to coordinate campaigns, content, collateral, digital initiatives, and events while maintaining organized documentation and ensuring deliverables align with brand standards and deadlines.

Requirements

Organizational and Time Management Excellence
Strong organizational and time management skills with exceptional attention to detail
Ability to manage multiple tasks and deadlines in fast-paced environment while maintaining quality standards
Highly organized and dependable with proactive and detail-oriented approach to work
Ability to prioritize effectively and adjust to changing priorities as needed
Communication and Collaboration Capabilities
Clear written and verbal communication skills for effective stakeholder engagement
Strong personal communication skills with collaborative spirit and team-oriented mindset
Comfortable asking questions and taking feedback to support continuous learning and improvement
Service mindset with enthusiasm for contributing to mission-driven organization
Technical and Professional Proficiency
Comfort working with all Microsoft Office programs for document creation and data management
Basic familiarity with project management or task tracking tools (e.g., Asana, Monday.com, Trello, or similar) preferred
Basic familiarity with CRM tools (e.g., HubSpot, Microsoft Dynamics, or similar) preferred
Curiosity and willingness to explore Copilot AI tools to enhance event management and project efficiency
Professional Development and Learning Orientation
Positive, collaborative attitude with strong willingness to learn and grow professionally
Interest in marketing operations, events, or cross-functional team collaboration
Agility to learn HubSpot functionality and reporting capabilities
Exposure to marketing, communications, or event coordination through internships or part-time roles preferred
2-4 years of relevant experience in marketing, communications, events, or project coordination
Internships, co-ops, or entry-level roles in related fields welcomed and valued
Experience supporting project coordination or event planning preferred
Background in marketing, communications, or event management through academic or professional experience
Demonstrated ability to manage multiple priorities and deliver results in collaborative team environment

Responsibilities

Assist in coordinating projects including campaigns, content, collateral, and digital initiatives for the Impact Team (Sales, Customer Success, and Marketing Teams with primary focus on Marketing functions)
Help build and maintain project timelines, task lists, and status updates while managing deadlines with project stakeholders
Support cross-functional collaboration by scheduling meetings, tracking action items, and following up on deliverables
Maintain organized documentation, files, and project resources to ensure team accessibility and project continuity
Ensure deliverables align with brand standards and deadlines to maintain quality and consistency
Provide general administrative and coordination support to facilitate smooth project execution
Assist in planning and executing internal and external events such as client events, conferences, sales meetings, and webinars
Support event logistics including calendars, vendor coordination, guest lists, materials preparation, and on-site needs management
Help manage event communications, invitations, registrations, and follow-up materials to ensure positive attendee experience
Coordinate with Sales, Marketing, and Client Services teams to support seamless and positive event experiences
Fulfill coordination for marketing and promotional materials to support conference participation and internal branding needs
Assist with tracking event outcomes and gathering feedback for continuous improvement of future events
Performs other related duties as assigned.