Event and Marketing Coordinator

American City Business Journals•Columbus, OH

11d

About The Position

Events (75% of time spent) At the direction of the Events Director, assist with event coordination duties as needed including but not limited to: Coordinate all event marketing Assist in the execution of the marketing plan for each event including social media, e-marketing, print and web. Help maintain social media presence. Work with the team to ensure marketing plan stays on track. Assist with all print materials with printer(s). Oversee and update marketing materials for all events promptly. Event Registration Track guest list submission and total guest count. Assist sponsors and guests with registration as needed. Oversee program logistics: Sponsors, speakers, and honorees Be main source of communication with honorees. Execute sponsor benefits including marketing materials, LinkedIn, and recap materials. Coordinate tracking and registering honorees, speakers and sponsors for programs in a timely and accurate manner. Event Execution Brainstorm with Events Director on overall event execution for each event. Assist with all aspects of event prep – name badges, event signage, sponsor material, printed materials, awards, etc. Lead event load-in, set-up, and load-out for each event. Long-term events planning Assist the Events Director in the strategic planning of Columbus Business First events including planning new events and improving existing events. Assist in the overall design and theme implementation of events. Event administration Maintain shared filing of all event timelines, communications, and planning documents. Maintain event materials. Proofing of event materials. Assist the Events Director as instructed with planning and logistics as necessary. Be prepared to assist with any other tasks requested by the Events Director. Office Administration (25% of time spent) At the direction of the management team, assist with office administration duties as needed including but not limited to: Newsroom and newspaper production Production report generation and facilitation Coordination with newspaper printer as required Corporate accounting and sales Act as liaison and assist the corporate accounting team Assist with local cash management where required Assist with Salesforce account administration where required Assist with accounts receivables, collections reporting and collections Assist with invoice administration, reconciliation and support Office administration Manage all general office needs including equipment service agreements, repairs and maintenance. Serve as liaison with office building management. Review and facilitate office supply requisitions and order fulfillment. Coordinate new employee onboarding and orientation. Serve as local HR resource to employees. Assist in local monthly all-staff meetings. General Communication and Teamwork Keep Events Director aware of workflow and status of scheduled work. Work collaboratively and cooperatively with members of all departments. Share organizational tools and plans for keeping on schedule. Professional Development: The Event and Marketing Coordinator should participate in all training offered by ACBJ and the CBF when applicable. Other: Take on any other assignments requested by the management team.

Requirements

College degree preferred.
1- 3 years preferred.
MS Office Suite, Web Based Registration tools, Social Media, Canva.
Detail oriented, persistent, focused, self-starter, creative, problem solver.
Ability to establish rapport with employees, customers, and vendors, focus, discipline, and strong customer service, communication and organizational skills.

Responsibilities

Coordinate all event marketing
Assist in the execution of the marketing plan for each event including social media, e-marketing, print and web.
Help maintain social media presence.
Work with the team to ensure marketing plan stays on track.
Assist with all print materials with printer(s).
Oversee and update marketing materials for all events promptly.
Track guest list submission and total guest count.
Assist sponsors and guests with registration as needed.
Be main source of communication with honorees.
Execute sponsor benefits including marketing materials, LinkedIn, and recap materials.
Coordinate tracking and registering honorees, speakers and sponsors for programs in a timely and accurate manner.
Brainstorm with Events Director on overall event execution for each event.
Assist with all aspects of event prep – name badges, event signage, sponsor material, printed materials, awards, etc.
Lead event load-in, set-up, and load-out for each event.
Assist the Events Director in the strategic planning of Columbus Business First events including planning new events and improving existing events.
Assist in the overall design and theme implementation of events.
Maintain shared filing of all event timelines, communications, and planning documents.
Maintain event materials.
Proofing of event materials.
Assist the Events Director as instructed with planning and logistics as necessary.
Be prepared to assist with any other tasks requested by the Events Director.
Production report generation and facilitation
Coordination with newspaper printer as required
Act as liaison and assist the corporate accounting team
Assist with local cash management where required
Assist with Salesforce account administration where required
Assist with accounts receivables, collections reporting and collections
Assist with invoice administration, reconciliation and support
Manage all general office needs including equipment service agreements, repairs and maintenance. Serve as liaison with office building management.
Review and facilitate office supply requisitions and order fulfillment.
Coordinate new employee onboarding and orientation. Serve as local HR resource to employees.
Assist in local monthly all-staff meetings.
Keep Events Director aware of workflow and status of scheduled work.
Work collaboratively and cooperatively with members of all departments.
Share organizational tools and plans for keeping on schedule.
Take on any other assignments requested by the management team.