Event and Commercial Operations Associate

Informa Festivals • New York, NY

2d • $58,000 - $62,000 • Onsite

About The Position

This role is based in our 605 Third Avenue office. This Event and Commercial Operations Associate role will sit within the operations team to support the operational delivery and execution of sponsor and exhibitor contracts of the Finovate and Fintech Amercias shows. You will be in a core support role both in the lead-up to and during the on-site delivery of the shows.

Requirements

• Ability to work in a high-performing, fast paced environment
• Works well within a team
• Self-motivated, accountable and sets own goals
• Efficient, pragmatic and detail oriented
• Superior organisation and prioritisation skills
• Good communications skills and great customer service
• Patient, calm and composed under pressure
• Flexible, open-minded and adaptable
• Office attendance is essential. Current pattern is 3 days a week, subject to change.
• As this role supports shows across different time zones, alternative work hours will be required, as necessary

Nice To Haves

• Professional Fluency in Spanish, preferred

Responsibilities

• Support on the successful delivery of sponsorships and execution of the exhibit floor taking on specific projects to see through from planning to onsite.
• Manage branded assets list including collating requirements, placing orders, overseeing deliveries.
• Manage the relationship with the logistics supplier and oversee show shipments.
• Manage the onsite temporary staffing for the events, including collating team requirements, managing the schedule, compiling briefing packs, and leading training and delivery onsite.
• Support on other core deliverables of the shows such as, but not limited to, signage and catering.
• Maintain and manage the assist inbox alongside the Customer Success team.
• Ensure admin tasks are completed efficiently and accurately including but not limited to maintaining the supplier database, the exhibitor manual and the production of onsite documentation, FAQs, and onsite welcome packs.
• Set up and run the onsite organizers’ office.
• Ad hoc duties, e.g., minute-taking for weekly team meetings, radios/mobile phone ordering.
• Ensure delivery of exceptional white glove service to clients and the ability to pivot to find solutions that align with overall business objectives and client expectations to ensure successful project outcomes.
• Support the global operations team on other Fintech shows and products in the run up and on site.

Benefits

• Great community: a welcoming culture with in-person and online social events, our fantastic Walk the World charity day and active colleague groups and networks promoting a positive, supportive, and collaborative work environment
• Broader impact: take up to four days per year to volunteer, with charity match funding available too
• Career opportunity: the opportunity to develop your career with bespoke training and learning, mentoring platforms and on-demand access to thousands of courses on LinkedIn Learning. When it’s time for the next step, we encourage and support internal job moves
• Time out: 15 days PTO rising to 20 after three years and 25 after six years, plus 10 national holidays, a birthday leave day and the chance to work from (almost!) anywhere for up to four weeks a year
• Competitive benefits, including a 401k match, health, vision and dental insurance, parental leave and an ESPP offering company shares at a minimum 15% discount
• Strong wellbeing support through EAP assistance, mental health first aiders, free access to a wellness app and more
• Recognition for great work, with global awards and kudos programs
• As an international company, the chance to collaborate with teams around the world

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed