Estimating & Project Controls Coordinator

SST Direct•Rosendale, WI

6d•$75,000 - $95,000•Onsite

About The Position

We are seeking a Construction Project Controls & Estimating Coordinator with a growing industrial concrete construction company specializing in large concrete tanks, digesters, waste storage structures, lagoons, and other agricultural infrastructure projects across the Midwest and United States. Position Overview The Construction Project Controls & Estimating Coordinator is responsible for converting estimates into proposals, setting up project budgets, managing project documentation, and tracking project performance through job costing and key performance indicators (KPIs). Typical salary range : $75,000 – $95,000 depending on experience. Benefits include paid time off, 401k with company matching, company health insurance, and potential performance-based incentives. Schedule : Mon-Fri 7 am-4 pm This is a direct hire, full-time job, working out of the Rosendale, WI office.

Nice To Haves

Construction industry experience
Project coordination or estimating support experience
Experience with construction accounting or job cost systems
Ability to read construction drawings
Experience with spreadsheets and accounting programs

Responsibilities

Convert completed estimates into professional customer proposals
Format proposal documents using company templates
Submit proposals to customers
Track proposal status and maintain bid logs
Maintain the company bid pipeline tracking system
Assist the estimator with bid documentation and organization
Set up new projects in the company accounting system (Intuit Enterprise Suite)
Create cost-coded project budgets aligned with the estimate
Enter labor budgets, equipment budgets, and material budgets
Create and organize project files and documentation systems
Track project budgets versus actual job performance
Maintain job cost reports and financial tracking
Review and code vendor invoices to the appropriate job cost codes
Ensure vendor invoices are entered accurately into Intuit Enterprise Suite
Maintain change order logs
Prepare change order documentation
Submit change orders for approval when required
Track approved versus pending change orders
Maintain organized digital project files, maintain submittal logs and shop drawing records
Prepare Requests for Information (RFIs) when required
Collect production data from field staff including square feet of formwork installed, Tons of rebar installed, Cubic yards of concrete poured and Labor hours per production activity
Monitor apprentice hours and ensure proper tracking for reporting purposes
Assist with real-time job forecasting based on production data and job cost reports
Track project progress against production targets
Assist with post-job cost analysis