Estimating Coordinator

Leopardo Construction • Hoffman Estates, IL

2d • $27 - $40

About The Position

Estimating Coordinator

Leopardo Construction, ENR top 400 general contractor and top 100 green builder, is hiring for our administrative support team in the estimating department. The Estimating Coordinator has the opportunity to join a growing company that makes an impact in our communities and on our skyline.
The Estimating Coordinator supports Leopardo’s preconstruction and estimating team by managing bid documentation, coordinating pursuit logistics, and assisting estimators throughout the full estimating lifecycle. This role is critical to maintaining organized, accurate, and timely bid submissions across multiple concurrent pursuits. The Estimating Coordinator ensures estimating teams can focus on scope, strategy, and pricing by handling coordination, tracking, and administrative execution.

Requirements

• 2+ years of experience in construction administration, estimating support, or preconstruction coordination
• Experience supporting commercial construction teams. Experience at a general contractor preferred
• Proficiency in Microsoft Excel, Word, Outlook, and PDF software (Bluebeam preferred)
• Strong organizational skills and attention to detail
• Ability to work in a fast-paced, deadline-driven environment
• Professional communication with internal teams and trade partners

Responsibilities

• Evaluate subcontractor proposals to determine applicable CSI (Construction Specification Institute) trades and ensure bids are organized, labeled, and filed accurately for estimator analysis
• Set up and manage new bid pursuits, including plans, specifications, addenda, bid forms, etc.
• Maintain bid calendars, pursuit logs, and internal milestone/manpower tracking
• Create, manage, and maintain bid invitations and pursuit records within BuildingConnected, including subcontractor distribution lists, ITBs (Invitation to Bid), and response tracking
• Create and maintain proposal templates pre-populated with pertinent bid, project, and document information to ensure consistency, accuracy, and efficiency across pursuits’
• Ensure all proposal requirements and deadlines are met. If needed, coordinate final bid submissions, including electronic uploads and delivery requirements
• Follow up with market leaders on pending bid pursuits
• Maintain organized digital file structures for all estimating pursuits in accordance with Leopardo standards
• Archive completed estimates and historical data for future reference
• Compile and organize appropriate estimating documents for turnover to operations
• Maintain estimating templates, forms, and standardized documentation
• Contact subcontractors and suppliers via phone and email to track bid participation, confirm intent to bid, and follow up on pending or missing bid responses as requested by the estimating team
• If needed, perform basic quantity takeoffs under estimator direction/supervision
• Support Leopardo’s estimating tools and document management systems
• Maintain pursuit dashboards, logs, and reporting tools
• Assist in continuous improvement of estimating processes and workflows
• Ensure compliance with Leopardo’s estimating standards and best practices

Benefits

• Medical, Dental and Life Insurance
• Vision Program
• Short term/long term disability
• 401k + matching plan
• Generous PTO including Paid Holidays and Volunteer PTO, Time & Donation Matching
• Identify theft protection
• Tuition assistance
• Employee Assistance Program
• Group accident insurance, legal services, pet insurance, 529 College Savings Plan

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed