ERP Receiving

gategroup•Newark, NJ

About The Position

We’re looking for motivated, engaged people to help make everyone’s journeys better. The ERP Receiver position main purpose is to confirm the receipt of product and/or services at the Field Unit level in ERP. Main Duties and Responsibilities: Responsible for matching the ERP PO (hard copy) with the receiving vendor paperwork. Generates daily receiving paperwork PO (hard copy) and receiving labels for next day deliveries. Once the paperwork is matched the receiver will bring up the PO in ERP (electronic copy) and document by each item quantity received. Communicates discrepancies between ERP PO and inbound paperwork from supplier to the unit buyer. Submits request for new ERP item numbers to ERP coordinator based on discrepancies found on between ERP PO and inbound paperwork. Compares the price on the ERP PO for each item to the price on the receiving documents. Communicates discrepancies to the buyer (short term responsibility. Long term will be a part of Datamatics function) Manages unit’s PO’s system within ERP to ensure all are accounted. Acts as the backup in the daily inventory back flush process as needed. Works with the physical inventory team to ensure accurate and timely entry of physical inventory data. Assists ERP coordinator with daily entry of materials transfers in ERP system based off completed requisitions. In the non-hub units, the role also performs the following responsibilities: Acts as the unit's liaison with Datamatics to answer any questions on the unit’s behalf. Organizes and prepare (based of requirements) unit invoices to Datamatics as per company policy. Reviews daily accounts payable error reports for electronic invoicing vendors and action any issues as required. End of month duties include accounting for the unit’s expenses using the tools available.

Requirements

Education: High School graduate or GED required
Work Experience: 2-5 years clerical or data entry experience required
Technical Skills: (Certification, Licenses and Registration) Basic computer skills
Basic understanding of PO’s, bill of laden paperwork and ability to understand customer paperwork
Good verbal, written communication skills
Self-starter with good attention to detail and excellent organization skills.
Strong math skills.
Good problem solving skills
Language / Communication Skills: Excellent oral and written communication skills.
Ability to communicate with multiple employees in a fast paced environment

Responsibilities

Responsible for matching the ERP PO (hard copy) with the receiving vendor paperwork.
Generates daily receiving paperwork PO (hard copy) and receiving labels for next day deliveries.
Once the paperwork is matched the receiver will bring up the PO in ERP (electronic copy) and document by each item quantity received.
Communicates discrepancies between ERP PO and inbound paperwork from supplier to the unit buyer.
Submits request for new ERP item numbers to ERP coordinator based on discrepancies found on between ERP PO and inbound paperwork.
Compares the price on the ERP PO for each item to the price on the receiving documents.
Communicates discrepancies to the buyer (short term responsibility. Long term will be a part of Datamatics function)
Manages unit’s PO’s system within ERP to ensure all are accounted.
Acts as the backup in the daily inventory back flush process as needed.
Works with the physical inventory team to ensure accurate and timely entry of physical inventory data.
Assists ERP coordinator with daily entry of materials transfers in ERP system based off completed requisitions.
Acts as the unit's liaison with Datamatics to answer any questions on the unit’s behalf.
Organizes and prepare (based of requirements) unit invoices to Datamatics as per company policy.
Reviews daily accounts payable error reports for electronic invoicing vendors and action any issues as required.
End of month duties include accounting for the unit’s expenses using the tools available.