Equipment Business Manager

Haydon•Phoenix, AZ

About The Position

The Business Manager oversees the financial and administrative functions supporting the Equipment and Procurement Teams. This role ensures transparency of financial performance and budgeting, optimal utilization of company assets, effective vendor management, strong cost controls, and streamlined processes that support field operations across all divisions. The Business Manager acts as a strategic partner to the Equipment Director, Procurement Manager, Finance, and Operations leadership to ensure transparency, efficiency, and accountability.

Requirements

Bachelor’s degree in Business, Finance/Accounting, Construction Management, Supply Chain, or related field (or equivalent experience).
3–7+ years of experience in business operations, equipment management, procurement, or construction administration.
Strong financial acumen with experience in cost control, budgets, and job cost accounting.
Proficient in construction or equipment management software (e.g., Viewpoint, HCSS, Procore, Power BI).
Excellent organizational, analytical, and communication skills.
Ability to manage competing priorities in a fast-paced construction environment.

Nice To Haves

Experience in software implementation projects a plus.

Responsibilities

Manage day-to-day business operations for the Equipment & Procurement team, ensuring alignment with company policies, job needs, and operational workflows.
Develop and standardize processes, SOPs, and documentation related to purchasing, equipment dispatch, inventory management, internal/external equipment usage, repairs, and asset lifecycle.
Support project teams by ensuring timely procurement, transparent tool/equipment cost allocation, and cost information.
Partner with Equipment Shop and Yard leadership to streamline scheduling, downtime tracking, maintenance logs, and reporting.
Monitor and manage departmental budgets, forecasts, and cost reporting.
Develop and distribute financial reporting detail within the department and to senior management.
Track equipment utilization, charge-outs, cost recovery, and depreciation; ensure accurate accounting codes and job cost alignment.
Oversee invoice review, reconciliations, purchase order accuracy, and monthly close tasks.
Prepare cost analysis reports on equipment performance, fuel usage, repair trends, and vendor pricing.
Assist in negotiating pricing, service agreements, and preferred vendor programs.
Maintain a published roster of these vendors for use across Haydon Companies operations.
Develop systems and processes to support tool & equipment rental to entities outside of the Haydon Companies umbrella.
Maintain vendor records, certificates of insurance, warranties, and contract documentation.
Support evaluation of new suppliers, equipment providers, and technology solutions.
Partner with the Equipment Manager/Director to coordinate fleet planning, replacement schedules, and asset acquisitions.
Support Procurement Manager with material sourcing, bulk purchase strategies, and lead time forecasting.
Track equipment location, mobilizations, and demobilizations using company systems (e.g., HCSS, internal logs).
Oversee compliance for equipment inspections, registration renewals, insurance, and safety requirements.
Develop and maintain dashboards and KPIs for OSS operational metrics, equipment utilization, procurement spend, fleet health, and vendor performance.
Identify trends and recommend cost-saving or efficiency-enhancing initiatives.
Serve as the business administrator for procurement/equipment software platforms.
Supervise coordinators and administrators within the equipment/procurement groups.
Train internal teams on procurement processes, purchase order policies, and equipment request procedures.
Act as liaison between field leadership, finance, accounting, safety, and operations.
Perform other duties or special projects as assigned.