Equipment Business Manager

Haydon Companies•Phoenix, AZ

About The Position

Haydon is headquartered in Phoenix, Arizona and established in 1991 on a foundation of grit and long-lasting relationships. The company serves a wide scale of markets with its all-in-one construction solutions including: Building (Commercial), Heavy Civil, Preconstruction, Landscape and Building Information Modeling. Haydon’s unique full-service structure for all major scopes of work enables clients to receive detailed expertise during preconstruction, minimized schedule risk during construction and the best overall value on projects. Haydon offers a full suite of premier modern construction solutions. This includes Earthscapes, a full-service landscaping division, H3D Solutions, a modeling and design subsidiary, and Omni Electric, an electrical and communication infrastructure construction services company. Whether it’s the roads we drive on or the buildings we work, shop, learn, play and receive care in, Haydon is the one contractor that serves the entire spectrum of the construction industry – and it does so with heart. The company employs quality, passionate people, innovative technology, an open mind and a can-do attitude to construct projects that serve our entire community. For more information, please visit haydon.com. JOB PURPOSE / POSITION OVERVIEW The Business Manager oversees the financial and administrative functions supporting the Equipment and Procurement Teams. This role ensures transparency of financial performance and budgeting, optimal utilization of company assets, effective vendor management, strong cost controls, and streamlined processes that support field operations across all divisions. The Business Manager acts as a strategic partner to the Equipment Director, Procurement Manager, Finance, and Operations leadership to ensure transparency, efficiency, and accountability.

Requirements

Bachelor’s degree in Business, Finance/Accounting, Construction Management, Supply Chain, or related field (or equivalent experience).
3–7+ years of experience in business operations, equipment management, procurement, or construction administration.
Strong financial acumen with experience in cost control, budgets, and job cost accounting.
Proficient in construction or equipment management software (e.g., Viewpoint, HCSS, Procore, Power BI). Experience in software implementation projects a plus.
Excellent organizational, analytical, and communication skills.
Ability to manage competing priorities in a fast-paced construction environment.

Responsibilities

Manage day-to-day business operations for the Equipment & Procurement team, ensuring alignment with company policies, job needs, and operational workflows.
Develop and standardize processes, SOPs, and documentation related to purchasing, equipment dispatch, inventory management, internal/external equipment usage, repairs, and asset lifecycle.
Support project teams by ensuring timely procurement, transparent tool/equipment cost allocation, and cost information.
Partner with Equipment Shop and Yard leadership to streamline scheduling, downtime tracking, maintenance logs, and reporting.
Monitor and manage departmental budgets, forecasts, and cost reporting.
Develop and distribute financial reporting detail within the department and to senior management.
Track equipment utilization, charge-outs, cost recovery, and depreciation; ensure accurate accounting codes and job cost alignment.
Oversee invoice review, reconciliations, purchase order accuracy, and monthly close tasks.
Prepare cost analysis reports on equipment performance, fuel usage, repair trends, and vendor pricing.
Assist in negotiating pricing, service agreements, and preferred vendor programs. Maintain a published roster of these vendors for use across Haydon Companies operations.
Develop systems and processes to support tool & equipment rental to entities outside of the Haydon Companies umbrella.
Maintain vendor records, certificates of insurance, warranties, and contract documentation.
Support evaluation of new suppliers, equipment providers, and technology solutions.
Partner with the Equipment Manager/Director to coordinate fleet planning, replacement schedules, and asset acquisitions.
Support Procurement Manager with material sourcing, bulk purchase strategies, and lead time forecasting.
Track equipment location, mobilizations, and demobilizations using company systems (e.g., HCSS, internal logs).
Oversee compliance for equipment inspections, registration renewals, insurance, and safety requirements.
Develop and maintain dashboards and KPIs for OSS operational metrics, equipment utilization, procurement spend, fleet health, and vendor performance.
Identify trends and recommend cost-saving or efficiency-enhancing initiatives.
Serve as the business administrator for procurement/equipment software platforms.
Supervise coordinators and administrators within the equipment/procurement groups.
Train internal teams on procurement processes, purchase order policies, and equipment request procedures.
Act as liaison between field leadership, finance, accounting, safety, and operations.
Perform other duties or special projects as assigned.