Equipment and Logistics Coordinator

Moss & Associates (Construction) • Fort Lauderdale, FL

1d

About The Position

The Equipment and Logistics Coordinator assists with planning, tracking, coordination, and accurate cost allocation of the mechanical equipment and logistics required for daily solar construction operations. The position requires a blend of mechanical aptitude, logistics coordination, and administrative rigor, with the ability to make day-to-day decisions when management is unavailable. This role also supports inventory control, equipment readiness, and administrative functions for the Solar Asset Management team. The coordinator works closely with the Senior Manager of Asset Management, the National Logistics Manager of Asset Management, project managers, field teams, and the Regional Equipment Specialist to support safe, efficient, and cost-effective equipment operations. The ideal candidate is proactive, self-directed, accurate, detail-oriented, and able to manage multiple priorities independently in a fast-paced construction environment. Prior experience with mechanical parts and services, as well as logistics and transportation coordination, is strongly preferred.

Requirements

• High school diploma or equivalent required; Associate degree in construction management, engineering, or a related field preferred.
• 3-5 years of experience in equipment management, fleet management, inventory control, parts and service, or a similar role.
• Working knowledge of construction equipment, vehicle fleets, maintenance practices, and safety regulations.
• Willingness to travel up to 10% to support equipment and vehicle management at various solar project sites.

Responsibilities

• Ensure accurate and timely cost allocation in CMiC or similar company systems by tracking purchase orders, monitoring equipment usage, auditing work orders, and managing inventory; collaborate with mechanics and service providers to understand repair scopes and translate technical details into correctly coded entries for parts, labor, and downtime.
• Ability to perform high-volume, high-accuracy data entry into CMiC or similar company systems, ensuring all costs, invoices, and equipment logs are coded correctly without the need for constant oversight.
• Prepare and distribute reports on equipment, utilization, and costs, including weekly summaries.
• Responsible for accurate and timely reporting, data entry, and maintenance of internal tracking systems.
• Prepare and maintain detailed spreadsheets, documents, and request trackers within internal systems.
• Maintain documentation required for audits, inspections, and certifications.
• Apply basic mechanical understanding of equipment (e.g., track failures, hydraulic issues, wear components) to accurately describe repairs, parts, and service in work orders and cost entries.
• Assist with coordinating day-to-day administrative and operational equipment activities across solar projects.
• Maintain up-to-date project equipment and vehicle lists, overseeing utilization and supporting scheduling of replacements and repairs.
• Process and track vehicle and equipment registrations, renewals, titles, and related DOT/compliance documentation.
• Record retention of vehicle equipment, ensuring logos are applied, and assigning unit numbers to make sure every piece of equipment we purchase is in the system and/or purchase records, including repair and cost history.
• Validate inventory management for parts, materials, and supplies.
• Assist in purchasing new equipment and supplies in accordance with company guidelines.
• Coordinate the submission of purchase orders and validate invoicing for accuracy and cost allocation.
• Assist with the management of delivery, storage, and distribution of equipment across project sites.
• Assist with coordinating transportation requests and delivery schedules to support project timelines.
• Exercise sound judgment to make critical day-to-day equipment and logistics decisions in the absence of Asset Management leadership; proactively support onsite solar teams to maximize equipment utilization and minimize project costs while ensuring operational continuity without the need for constant oversight.
• Address urgent equipment and vehicle needs in coordination with Asset Management and project operations.
• Collaborate with Asset Management regarding certificates of insurance (COIs), equipment loss, recordable damages, and cost-related impacts.
• Provide exceptional and timely service to internal clients and stakeholders.
• Ensure required documentation is obtained, accurately completed, and properly filed.
• Perform other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED