Entry Level Administrative Assistant
About The Position
Administrative Support Maintain and update spreadsheets, databases, and digital files for tracking member information, leave balances, and other records. Prepare reports, correspondence, and meeting materials for union officers and committees. Ensure accuracy and timely completion of scanned and uploaded documents. Public & Member-Facing Duties Serve as a first point of contact for members, contractors, and the public, both in person and over the phone. Provide courteous, accurate, and timely assistance with inquiries. Support communication efforts by managing the administrator email inbox, directing messages, and ensuring responses are provided promptly. Organizational Skills Coordinate schedules, appointments, and meeting logistics as assigned. Assist in cross-training efforts to ensure continuity of office functions. Help maintain orderly and efficient office systems to support staff and membership needs.
Requirements
- High school diploma or equivalent required; associate’s degree or higher preferred.
- Previous administrative, bookkeeping, or office support experience strongly preferred.
- Proficiency with Microsoft Office Suite (Excel, Word, Outlook) and general computer literacy.
- Strong organizational and time management skills with the ability to balance multiple priorities.
- Excellent written and verbal communication skills.
- Ability to interact professionally with union members, contractors, and the public.
- Commitment to confidentiality, accuracy, and teamwork.
- Understanding of and respect for the values and mission of organized labor, particularly the International Brotherhood of Electrical Workers.
Nice To Haves
- Bilingual (Spanish/English) speaking preferred
Responsibilities
- Maintain and update spreadsheets, databases, and digital files for tracking member information, leave balances, and other records.
- Prepare reports, correspondence, and meeting materials for union officers and committees.
- Ensure accuracy and timely completion of scanned and uploaded documents.
- Serve as a first point of contact for members, contractors, and the public, both in person and over the phone.
- Provide courteous, accurate, and timely assistance with inquiries.
- Support communication efforts by managing the administrator email inbox, directing messages, and ensuring responses are provided promptly.
- Coordinate schedules, appointments, and meeting logistics as assigned.
- Assist in cross-training efforts to ensure continuity of office functions.
- Help maintain orderly and efficient office systems to support staff and membership needs.
Benefits
- Competitive salary commensurate with experience.
- Very good benefit package, including health insurance, pension, and paid leave.
- Opportunity to contribute to and support the membership of IBEW Local 24.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
Number of Employees
101-250 employees
