Enterprise Portfolio Management Office Project Coordinator
About The Position
BerryDunn is seeking a Project Coordinator to join their Medicaid Practice Group. The Project Coordinator will support an Enterprise Portfolio Management Office (EPfMO). The EPfMO Project Coordinator will be responsible for supporting a State’s Medicaid Enterprise System (MES) modernization initiative. The Project Coordinator’s day-to-day tasks will primarily focus on assisting with the: creation of project reports; tracking risks, issues, and action items; scheduling meetings; taking meeting notes; and assisting the EPfMO Portfolio Deputy Managers with resource coordination. Successful candidates should be willing to support Guam, which will minimally require supporting the client from 8 am to 12 pm Tuesday through Friday Chamorro Standard Time (ChST). Travel Expectations: Travel to client sites can range up to 50%
Requirements
- Bachelor's Degree (BA/BS)
- 3 Years work experience in a State HHS Agency working in a Project Management Office preferred.
- Demonstrated ability to create quality work products (such as professional meeting notes and status reports)
- Proven skill in attention to detail.
- Strong communication skills, attention to detail, and time management skills
- Demonstrated ability to prioritize and manage competing priorities
- Demonstrated ability to meet deadlines
- Knowledgeable in quality assurance/control procedures and demonstrated proactive problem management skills
- Demonstrated ability to excel in a team setting and interact professionally with project stakeholders such as client contacts, team members, and vendors
- Strong experience with Microsoft Excel, Word, PowerPoint, Outlook, and Teams.
- Familiarity with standard document repositories such as MS SharePoint, Team Foundation Server
- Willingness to work flexible hours partially overlapping with Chamorro ST
Nice To Haves
- Certified Associate in Project Management (CAPM) Certified from PMI
- Consulting experience in a national or regional consulting firm, experience working in/with the public sector, relevant independent consulting experience, or prior employment with a software vendor.
- Experience with government agencies, ideally working with the implementation or ongoing support of enterprise applications and/or Medicaid projects.
Responsibilities
- Organizing, planning, and scheduling project meetings, workshops, trainings, and onsite client visits.
- Documenting professional meeting notes that capture the essence of the conversation, as well as any meeting action items, decisions, risks, and issues.
- Assisting with the development, review, and distribution of project status reports and other project deliverables.
- Maintaining and tracking project action items, issues, risks, decisions, and documentation.
- Participating in client and project team meetings.
- Conducting frequent, clear, and consistent communication with the client, team members, vendor(s), and other stakeholders.
- Performing assigned tasks efficiently and effectively, asking questions when instructions are unclear.
- Utilizing Microsoft office products (i.e. Microsoft Excel, Word, PowerPoint, Visio, Project, Outlook, and Teams)
- Utilizing project management tools (e.g., Jira)
- Coordinate, organize, and document client site visits with the ability to identify and resolve scheduling conflicts.
- Assist with the design and creation of meeting, workshop, training, and onsite client visit materials.
- Support the coordination and delivery of virtual data gathering and training sessions.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Number of Employees
501-1,000 employees
