Enrollment Director

Picayune Rancheria of the Chukchansi Ind•Coarsegold, CA

2d•$90,000 - $120,000•Onsite

About The Position

The Enrollment Director provides strategic leadership and oversight of the Picayune Rancheria of the Chukchansi Indians’ enrollment function. This position manages the full lifecycle of enrollment operations, ensuring compliance with the Tribe’s Constitution, Enrollment Ordinance, and applicable laws. The Director oversees Enrollment Department staff, safeguards the integrity of enrollment records and data, serves as the primary liaison to the Enrollment Committee and Tribal Council, and ensures enrollment processes are accurate, secure, and continuously improved.

Requirements

Bachelor’s degree in public administration, tribal governance, records management, or a related field, or an equivalent combination of education and experience.
Minimum of five (5) years of progressive experience in enrollment, records management, or Tribal government operations.
Minimum of two (2) years of supervisory or managerial experience.
Demonstrated experience working with confidential and sensitive records.
Proficiency with computer applications and digital recordkeeping systems.
Valid driver’s license, clean driving record, and current auto insurance.
Strong understanding of Tribal enrollment principles, membership eligibility standards, and governance processes.
Ability to interpret and apply Tribal constitutions, ordinances, and enrollment laws.
Ability to lead and supervise staff while maintaining accountability and workflow efficiency.
Strong organizational skills with the ability to manage complex, detail-driven processes.
Ability to work effectively in a fast-paced, high-pressure, and result-driven environment.
Strong interpersonal skills with excellent verbal and written communication abilities.
Ability to manage multiple priorities simultaneously with integrity and a strong commitment to accuracy.
Comfortable interacting with Tribal leadership, committees, staff, and external agencies.
Must maintain strict confidentiality in all matters and uphold Tribal sovereignty.

Nice To Haves

Familiarity with the Tribe’s Constitution, laws, and cultural practices is preferred but not required.

Responsibilities

Provide leadership and supervision to the Enrollment Department, including the Enrollment Administrative Assistant and Enrollment Records Clerk.
Oversee departmental workflow, workload distribution, and performance management.
Lead the development, implementation, and enforcement of enrollment policies and procedures in collaboration with the Enrollment Committee.
Ensure compliance with Tribal, federal, and legal standards governing enrollment, records retention, and data privacy.
Oversee the management, digitization, security, and archival of enrollment records and sensitive documentation.
Review and approve enrollment applications, determinations, and related correspondence for Enrollment Committee and Tribal Council consideration.
Serve as the primary liaison to the Enrollment Committee, Tribal Council, Bureau of Indian Affairs, and other relevant entities.
Facilitate Enrollment Committee meetings, including agenda preparation, documentation, and decision tracking.
Provide enrollment verification to Tribal programs for eligibility determination.
Oversee special enrollment-related processes such as burial assistance, DMV verification, and Yosemite National Park waivers.
Maintain and oversee enrollment-related databases, scanning systems, and digital platforms.
Represent the Tribe at enrollment-related conferences, trainings, and intertribal forums.
Support departmental operations through additional duties as needed.