ENGINEERING SERVICES SPECIALIST - 55000470

State of Florida•Fort Lauderdale, FL

7d•Onsite

About The Position

Join FDOT and be part of the team that works as one to improve safety, enhance mobility and inspire innovation in the Florida transportation system. To ensure honesty and transparency, all applicants must provide their own work. Unless explicitly requested, the use of Artificial Intelligence (AI) tools to assist with qualifying questions, work samples, or interviews is strictly prohibited, and any breach of this requirement will lead to the applicant being removed from consideration. Candidates must be United States (U.S.) citizens or lawfully authorized alien workers. Visa sponsorship is not available. Our Mission The mission of the Florida Department of Transportation is to provide a safe statewide transportation system that promotes the efficient movement of people and goods, supports the state’s economic competitiveness, prioritizes Florida’s environment and natural resources, and preserves the quality of life and connectedness of the state’s communities. Our Vision As a OneFDOT team, we serve the people of Florida by providing a transportation network that is well planned, supports economic growth, and has the goal of being congestion and fatality free. The Work You Will Do: Engineering Services Specialist/District 4/Transportation Development/ Program Management/Program Administration The Difference You Will Make: Through cooperation, coordination and collaboration among the OneFDOT team, you will be contributing to a strong and empowering culture of TRREC: Trust, Relationships, Respect, Empowerment, and Communication. How You Will Grow: FDOT encourages our team members to grow through engagement, empowerment, training, and professional development. Through our agency’s learning management system, you have access to hundreds of computer-based training and instructor-led courses. Where You Will Work: District Four Florida Department of Transportation 3400 West Commercial Blvd. Fort Lauderdale, FL 33309

Requirements

Knowledge of: application of Laws, precedents, governmental regulations and agency rules pertaining to contract acquisition and contracts administration
Skills in: use of computer-based spreadsheets, databases, and work processing applications
Skills in: reviewing documents for accuracy and completeness
Skills in: problem-solving techniques
Ability to: plan, develop, and coordinate assignments
Ability to: communicate effectively and appropriately both verbally and in writing
Ability to: work independently, organize and prioritize assignments
Ability to: research and analyze date
Ability to: establish and maintain effective working relationships
Five years of relevant employment experience in the fields of Engineering, Contract Administration or Development, Finance, Economics, Public Administration, Business Administration, Urban Planning, policy analysis, financial modeling, accounting statistics, transportation, financial analysis, or work program development is required.
An Associate’s degree from an accredited college or university in any of the above-mentioned fields can substitute for two years of relevant employment experience or work program development is required.
A bachelor’s degree from an accredited college or university in any of the above-mentioned fields can substitute for four years of relevant employment experience.

Responsibilities

Plans, analyzes, coordinates and/or executes contract administration activities providing engineering services in support to various Department’s professional and technical staff.
Serves as the Contract Manager for professional services and other contractual services task driven contracts.
Coordinate with consultants, monitor contract time and funding, timely execute task work orders and letters of authorizations, coordinate with project managers on appropriate staff hours for each task, verify appropriate rates and job classifications, coordinate with Work Program and the Comptroller office ensuring projects are properly job cost accounted and authorized.
Encumber funds ensuring correct pay status.
Enter consultant grades in the Consultant Evaluation system (with input of professional/technical project managers).
Coordinate with Project Managers on timely approval of progress reports.
Monitor the Contract Invoice Transmittal System (CITS) to track and approve invoices.
Support project managers in reviewing, analyzing and coordinating amendment requests for professional services and contractual services contracts. This includes adding funds, time extension, addition of subconsultants, job classifications, contract close-outs, etc.
Coordinate appropriate funding with the Work Program office.
Route amendment, request form and related documents to appropriate offices for approval.
Upload executed documents into Florida Accountability Contract Tracking System (FACTS).
Support and coordinate the Technical Review Committee members in preparing memoranda and other documents, as required.
Assists project managers in preparing justifications of outstanding encumbrances that are five years or older, and justifications of encumbrances that have had no activity for over two years.
Develop and implement recommendations to management regarding process improvements to enhance coordination, efficiency and effectiveness of contract management and support functions for project specific contracts and task driven contracts.