Engineering & Quality Administrative Assistant

WE Soda • Green River, WY

8h

About The Position

At WE Soda, we believe you are the most important asset. We are taking steps to attract and retain talented and motivated salaried entry-level and experienced individuals. Come utilize your skills and contribute to our continued success. Your new rewarding career begins here!
WE Soda is the world’s largest and most sustainable producer of soda ash, with operations in Turkey and two US-based facilities, located in Green River, Wyoming. At WE Soda, we strive to be the global leader in safe, sustainable, and innovative soda ash solutions, inspiring progress and creating a lasting positive impact for our industry and communities.

Requirements

• H.S Diploma or equivalent required
• 2 + years of administrative experience required. Strong preference for experience in a manufacturing, engineering, or industrial environment.
• Excellent organizational and time-management skills with strong attention to detail required.
• Strong written and verbal communication skills required.
• SAP experience required.
• Proficient in M.S Applications including but not limited to Word, Excel, Outlook, Access, and PowerPoint.

Responsibilities

• Support the administration of the Engineering and Quality Departments
• Provide direct administrative support to department staff and leadership
• Maintain a high level of professionalism and confidentiality
• Communicate effectively cross functionally using a variety of methods
• Organize calendars, schedule meetings, coordinates department activities, and schedules travel as applicable.
• Maintain department files, logs, and records to ensure accurate retention requirements are met
• Manages department personnel and training files, manuals, and matrix’s
• Send customers information regarding SDS, certifications, and product statements
• Coordinate process to fulfill customer sample shipment request
• Support FDA inspections
• Serves as the ISO Coordinator for both departments, updating documents and supporting audits as required.
• Act as an Administrator for Quality Management Software (Veeva)
• Prepare requisitions through SAP
• Reviews supply inventory and orders when required
• Manages Quality and Engineering Sitewide procedures and Forms
• Manage SharePoint site for Engineering and Quality
• Assist with any applicable monthly/quarterly/yearly activities, including monthly reporting.
• DocuSign Administration – Invoicing, AFE’s Project Closures, NDA’s – Route, track, report, and file
• Facilitate Time sheet reminder emails
• Coordinate with Finance and Procurement on a variety of tasks including but not limited to past due invoices and equipment orders. New employee SAP setup
• Communicate with external vendors professionally and effectively.
• Work efficiently in the SAP system to assist in building vendor information, create requisitions, track project updates etc.
• Assists and gives direction where applicable for the scanning of blueprint files.
• Oversee department vacation calendar.
• Coordinates bid-walks as applicable.
• Assist the department by onboarding contractors to ensure all F-Policies have been reviewed, they have watched the safety video, and PPE requirements are met.
• Serves as the primary point of contact for all Quality and Project Engineering vendors / visitors.
• Provide backup for the Executive Administrative Assistant during times of vacation or absence.

Benefits

• Highly competitive salary commensurate with experience.
• Medical, Dental, Life & Disability Insurance, Vision, Flexible Spending (Medical and Dependent Care) and Health Savings Accounts (HSA), Pre-paid Legal, beginning first day of employment: company funds a portion of HSA contribution if eligibility is met.
• 401(k) Savings and Investment Plan for salaried employees, the company makes Safe Harbor matching contributions (fully vested immediately) of 100% up to the first 5% of eligible pay you contribute.
• Tuition reimbursement programs are available to qualifying employees for approved programs.
• Paid time off based on years of service with potential credit given for previous work experience.
• Company-paid transportation available for our Wyoming-based employees to our plants from Green River, Rock Springs, and Bridger Valley.
• Flexible work schedule (may be available and will vary based on location and/or position).
• Relocation assistance may be available based on position.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED