Engineering Administrative Assistant

Halma plc

About The Position

It's fun to work in a company where people truly BELIEVE in what they are doing! We're committed to bringing passion and customer focus to the business. Mission: We are seeking a Senior Engineering Admin to join our growing team. This individual will provide administrative support to the Engineering Department. Position responsibilities include overseeing the daily operations of the department, supporting interdepartmental processes and interactions, coordination and scheduling of meetings, prioritizing incoming communication, engineering team calendar management, and employee onboarding. The successful candidate will have excellent oral and written communication skills and have a systematic approach to organizing their workload. If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us! Not the right fit? Let us know you're interested in a future opportunity by clicking Introduce Yourself in the top-right corner of the page or create an account to set up email alerts as new job postings become available that meet your interest! Halma is a global group of life-saving technology companies with major operations in the UK, Mainland Europe, the USA and Asia Pacific. Our purpose is to grow a safer, cleaner, healthier future for everyone, every day. Halma offers career opportunities for both senior leaders and for graduates.We welcome experienced professionals who are inspired by our purpose, who are entrepreneurial and who want to help take our companies to the next level of growth. Our graduate program offers a unique experience to work in the Halma companies across the world. http://www.halma.com

Requirements

Bachelor’s Degree required.
3-5 years of experience in an administrative support role. Ideal background is supporting an Engineering department.
Excellent written and verbal communication skills.
Strong knowledge of computer and technology skills, including proficiency with the Microsoft suite.
Must demonstrate the ability to be agile and pivot as needed in a fast-paced environment.
Must be a self-starter who demonstrates the ability to work independently.
Must demonstrate strong organizational skills and attention to detail.
Listening, creative thinker, decision making acumen, problem solver, takes responsibility, demonstrates personal integrity & honesty.
Able to prepare basic reports and use the appropriate mode of communication

Responsibilities

Serve as the key point of contact to internal employees as well as external partners, customers and vendors who interact with the Engineering team
Manage and track engineering non-inventory purchasing
Review and manage expenses for engineering
Manage, track, and document engineering hours for internal and 3rd party engineering resources
Manage and maintain engineering documentation
Develop and maintain engineering standard operating procedures
Engineering support for and compliance of quality management system processes
Manage and track Beta inventory
Manage engineering support for the RMA/FMA, QC, and SC processes
Provide authorizations to support production
Define and own engineering safety processes, including MSDS safety data sheets and PPE requirements
Manage organization of engineering area and drive 5S best practices
Calendar management for team, scheduling for internal and external meetings, and preparation of agendas, minutes, and required materials
Manage the employee training site to ensure all personal are current on educational requirements
Support on-boarding of new engineering resources
Provide coordination and support to NPD and Sustaining projects and activities
Support Project Manager with various tasks, as needed
Other duties as requested.