Engineering Office Assistant 2

State of Iowa•Ames, IA

77d•Onsite

About The Position

Iowa Department of Transportation's Mission is Making Lives Better Through Transportation. To accomplish our Mission, the person selected for this position will demonstrate actions and behaviors guided by the Iowa Department of Transportation's five CORE values: Safety First, People Matter, Customer Focused, Servant Leadership, and Integrity Without Exception. Location: Ames, Iowa Shift Requirements: 7:45 - 4:30 M-F, in office with flexible schedule options available. The Iowa Department of Transportation's Construction and Materials Bureau is seeking a detail-oriented and highly organized Engineering Office Assistant 2 to provide essential technical and administrative support to the bureau and the State Central Materials Laboratory. This position reports directly to the Bureau Director and plays a key role in supporting a variety of operational functions. This is an excellent opportunity for someone who enjoys variety in their work, values collaboration, and wants to contribute to the success of Iowa's transportation infrastructure. We encourage you to view more about the State of Iowa Employee benefits and costs at the State of Iowa Employee Benefits Website! You have the freedom to flourish in Iowa - Apply now! The Iowa Department of Transportation is an equal-opportunity employer. If you require a reasonable accommodation in completing any screening, interviewing, pre-employment testing, or otherwise participating in the selection process, please direct your request to the Affirmative Action & Equal Employment Opportunity (AA/EEO) Officer at: [email protected] Reasonable accommodation such as interpreter, translator, written materials, modified equipment/devices, ADA access, etc. This does not include scheduling needs.

Requirements

All of the following (a and b): Graduation from high school, GED, or equivalency; and
A total of five years of full-time experience in highway design, maintenance, construction, or materials; or administrative support in inventory management, training programs, administrative recordkeeping or closely related areas.
A total of five years of education and/or full-time experience (as described in number one), where thirty semester hours of accredited college or university coursework in any field equals one year of full-time experience.
Current, continuous experience in the state executive branch that includes eighteen months of full-time work as an Engineering Office Assistant 1 or three years of full-time work experience in highway design, maintenance, construction, or materials.

Responsibilities

Assist the Earthwork Field Engineer with the Storm Water Program for projects in the Statewide Transportation Improvement Program (STIP). Issue public notices, maintain official files for permitted projects, and prepare correspondence for Notices of Intent (NOI), Notices of Discontinuation (NOD), and permit renewals. Upload documentation to Doc Express for field staff and project records.
Prepare and distribute a weekly Project Status Report (PSR) for all active construction projects in the STIP, including carryover projects from previous seasons.
Assist the Bureau Director with oversight of annual outside-services contracts.
Serve as the bureau's travel coordinator, responsible for developing and administering the annual travel plan.
Prepare purchase orders for office and laboratory supplies, materials, equipment, furniture, and computer accessories.
Assist the Bureau Director and three additional hiring managers with interview scheduling and hiring logistics.
Plan, coordinate, and manage all logistics for DOT conferences and workshops hosted by the bureau.

Benefits

Competitive pay and benefits package including health, dental, flexible spending, and life insurance
Insurance benefits start first of the month following 30 days of employment. 2025 health and dental insurance premiums can be found here.
Opportunities for professional growth and development.
Paid time off effective immediately - biweekly vacation, separate sick leave, accruals rollover on a yearly basis, and 9 paid holidays per year.
Iowa Public Employee Retirement System (IPERS) Retirement Package with employer match
Optional 401A plan with employer contributions.
Employee Discount Programs from a variety of vendors (vision, cellular, fitness, recreation, season passes, travel, counseling; legal, financial).

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